What are the responsibilities and job description for the Construction Bid Coordinator position at Nova Construction Management?
Construction Bid Coordinator.
Title: Construction Bid Coordinator.
Location: Coral Gables, FL (supporting projects throughout South Florida).
Company: NOVA Construction Management.
About NOVA Construction Management
NOVA Construction Management is a high-performing, small general contractor specializing in industrial and commercial interior buildouts. With over 23 years of construction experience on the team, NOVA focuses on large-scale warehouse, cold storage, manufacturing, and office/retail tenant improvements—typically ranging from 50,000 to 800,000 SF and $1M to $20M in construction value. NOVA is especially notable in the industrial warehousing, cold storage, and manufacturing sectors across South Florida.
NOVA operates differently from a typical GC, blending resourcefulness, creativity, and an understanding of ever-changing tenant requirements. Team members are exposed to most construction divisions within a project instead of being siloed, creating a fast-paced, hands-on learning environment. NOVA uses industry-leading tools such as Procore, Bluebeam, and modern digital bid platforms.
Position Overview
The Construction Bid Coordinator will support the preconstruction and estimating team by organizing bid events, managing subcontractor outreach, and keeping proposal documentation sharp, accurate, and on schedule. This role sits at the center of communication between NOVA, subcontractors, and vendors, ensuring that bid packages are complete, competitive, and professionally presented.
Key Responsibilities
Candidates must be legally authorized to work in the United States; NOVA is not able to provide visa sponsorship for this role.
This is an on-site position. Candidates must already reside in the South Florida area and be able to reliably commute to the Coral Gables office and job sites; relocation assistance is not available.
How To Apply
To apply, please email your resume and a brief introduction to HR@buildwithnovacm.com
with the subject line: “Bid Coordinator – [Your Name]”.
An Equal Opportunity Employer
NOVA Construction Management is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.
NOVA Construction Management is a drug-free workplace and participates in E-Verify. All offers of employment are contingent upon the completion and passing of the compliance process.
Title: Construction Bid Coordinator.
Location: Coral Gables, FL (supporting projects throughout South Florida).
Company: NOVA Construction Management.
About NOVA Construction Management
NOVA Construction Management is a high-performing, small general contractor specializing in industrial and commercial interior buildouts. With over 23 years of construction experience on the team, NOVA focuses on large-scale warehouse, cold storage, manufacturing, and office/retail tenant improvements—typically ranging from 50,000 to 800,000 SF and $1M to $20M in construction value. NOVA is especially notable in the industrial warehousing, cold storage, and manufacturing sectors across South Florida.
NOVA operates differently from a typical GC, blending resourcefulness, creativity, and an understanding of ever-changing tenant requirements. Team members are exposed to most construction divisions within a project instead of being siloed, creating a fast-paced, hands-on learning environment. NOVA uses industry-leading tools such as Procore, Bluebeam, and modern digital bid platforms.
Position Overview
The Construction Bid Coordinator will support the preconstruction and estimating team by organizing bid events, managing subcontractor outreach, and keeping proposal documentation sharp, accurate, and on schedule. This role sits at the center of communication between NOVA, subcontractors, and vendors, ensuring that bid packages are complete, competitive, and professionally presented.
Key Responsibilities
- Set up and manage bid events using digital bid platforms and email distribution lists.
- Organize and issue bid invitations, addenda, updated drawings, and clarifications to subcontractors.
- Maintain subcontractor contact lists by trade, region, and qualification status.
- Track bidder interest, follow up on bid commitments, and help ensure competitive coverage in all major trades.
- Assist estimators with collecting RFI responses and distributing them to bidders.
- Organize and format proposals, bid tabs, alternates lists, and clarifications for client presentation.
- Maintain an organized digital folder structure for each opportunity (plans, specs, RFIs, addenda, proposals).
- Support marketing efforts by keeping project resumes, company profiles, and capability statements current for use in RFQs and RFPs.
- Occasional Site Visits when required.
- 1–3 years of experience in construction, estimating support, project coordination, or a similar role (GC or subcontractor).
- Strong organizational skills and comfort managing large volumes of emails, files, and deadlines.
- Proficiency with Microsoft Excel, Word, and Outlook; experience with Bluebeam and bid platforms is a plus.
- Detail-oriented with strong written communication skills (emails, clarifications, proposal formatting).
- Ability to work collaboratively with estimators, project managers, and field teams.
- Comfortable making follow-up calls/emails to subcontractors to secure bids.
- Health, dental, and vision insurance options available.
- Car allowance.
- Phone allowance.
- Direct exposure to preconstruction, estimating, and business development processes.
- Growth path toward Estimator, Project Engineer, or Preconstruction Coordinator roles.
Candidates must be legally authorized to work in the United States; NOVA is not able to provide visa sponsorship for this role.
This is an on-site position. Candidates must already reside in the South Florida area and be able to reliably commute to the Coral Gables office and job sites; relocation assistance is not available.
How To Apply
To apply, please email your resume and a brief introduction to HR@buildwithnovacm.com
with the subject line: “Bid Coordinator – [Your Name]”.
An Equal Opportunity Employer
NOVA Construction Management is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.
NOVA Construction Management is a drug-free workplace and participates in E-Verify. All offers of employment are contingent upon the completion and passing of the compliance process.
Salary : $50,000 - $65,000
