Long-Term Substitute - Secretary I (2025-2026 SY)

2025-2026 SCHOOL YEAR

LONG-TERM SUBSTITUTE

SECRETARY 1

NATHAN HALE MIDDLE SCHOOL

NOTE: Items listed below are not ranked in order of importance. Essential functions do not include every task and responsibility.

Essential Functions

• Assist in the implementation of Norwalk Board of Education administrative policies, rules, regulations, and directives.
• Follow Norwalk school policy to ensure student safety.
• Promote a positive office atmosphere to welcome and assist visitors.
• Respond to questions and requests promptly and appropriately.
• Answer phone calls and respond to inquiries in a timely manner.
• Compose routine letters, memoranda, and promotion awards for immediate supervisors.
• Assist with whole school, department, and/or District Mailings.
• Operate and maintain office equipment.
• Scan correspondence and related materials.
• Access student information and/or deliver services in accordance with guidelines for transfer, storage, research of student records, and submitting transcripts.
• Ensure accuracy of student records.
• Perform data entry to the District student management system (PowerSchool).
• Facilitate the intern and substitute check-in process.
• Facilitate coverage for teacher absences.
• Facilitate the student's early dismissal and sign-out process.
• Record student absences and tardies, and produce a daily attendance report.
• Report cards, printing, and distributing to counselors.
• Honor roll certification.
• Update emergency contacts in PowerSchool
• Suspension letters
• Assign and maintain a list of student lockers.
• Maintain manual files, documents and records.
• Organize and maintain office files.
• Maintain respect at all times for confidential information.
  
  

Registry Clerk is responsible for all items under "Essential Functions" as well as the following:

• Organize and maintain student achievement and testing data.
• Provide support to the Assistant Principal.
  
  

Other Duties And Responsibilities

• Interact in a positive manner with all staff, students, and visitors.
• Promote good public relations by personal appearance, attitude, and conversation.
• Maintain a level of approachability by administration, staff, parents, and visitors.
• Perform other related duties as assigned by the immediate supervisor.
  
  

Qualifications

• High School diploma or equivalency
• Two years (2) of experience above the clerk level in office support or secretarial work.
• College training of 15 semester hours, equaling 0.5 year of experience in the secretarial sciences, may be substituted for two years of experience above the clerk level.
• May require fluency in Spanish.
• Such alternatives to the above qualifications as the Superintendent of designee finds appropriate.
  
  

Required Knowledge, Skills, And Abilities

• Ability to communicate ideas and directives clearly and effectively, both orally and in writing.
• Ability to listen attentively.
• Ability to perform assigned tasks effectively.
• Considerable knowledge of office systems and procedures.
• Basic knowledge of business math.
• Ability to take notes.
• Ability to operate office suite software and student information system software.
• Ability to schedule and prioritize workflow.
• Organizational and problem-solving skills.
  
  

Additional Working Conditions

• Repetitive hand motion, e.g., typing or writing
• Regular requirement to sit, stand, walk, read, hear, see, speak, reach, stretch with hand and arms, crouch, kneel and stoop.
• Handle interruptions of duties by staff, students, visitors, the intercom, and the telephone.
• Occasionally lift, carry, push, and/or pull various supplies and/or equipment up to a maximum of ten (10) pounds.
  
  

Equipment Operated

• Computer, laptop, tablet
• Printer, Scanner, Copier,
• Intercom, Walkie-talkie, and school-entry system.
  
  

Days: Monday Friday (30 hours weekly)

Work Year: August - June (11 Months/40 weeks)

Salary: In alignment with the NFEP contract

40 Days: $29.48/hourly

Apply at

www.norwalkps.org/applynow

Click "Employment"

NORWALK IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Norwalk Board of Education to ensure equal educational opportunity for all students and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, pregnancy, sexual orientation, gender identity and expression, transgender status or physical and mental disability in the school district's educational program and activities; and to prohibit unlawful discrimination in employment because of race, color, religion, creed, age, marital status, national origin, gender pregnancy, veteran status, gender identity or expression, transgender status, sexual orientation or physical and mental disability.

3/31/2026