Talent Acquisition Specialist

NMC is currently recruiting a Talent Acquisition Specialist, in Team Member Services. The position is full-time (80 hours bi-weekly), generally 8a-4:30p. Northwestern Medical Center’s mission is to provide exceptional health care to our community. Join our high reliability team! With “people” as one of our core values, valuing our employees is a top priority for Northwestern. We care about our employees, their families, and their overall health & well-being. We are proud to offer a generous benefits package, with recognized national carriers, designed to help our people stay healthy, balance work & life responsibilities, protect your assets & plan for a secure financial future.

Hiring Range
$55,000 to $75,000 USD

Talent Acquisition Specialist

JOB SUMMARY:

The Talent Acquisition Specialist is responsible for sourcing, attracting, hiring and onboarding qualified healthcare professionals to meet the staffing needs of Northwestern Medical Center. This role involves developing recruitment strategies, building relationships with nursing schools and professional networks, and ensuring compliance with healthcare regulations throughout the hiring process. It also involves performing the various administrative duties that support this role.

PRE-REQUISITES:

Education: Bachelor’s degree or a combination of education and experience will be considered.

Experience: 1–2 years of experience in recruitment, HR, or administrative coordination.

Other Skills:

• Self-starter who is motivated to meet NMC’s people mission

• Strong organizational and communication skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Proficiency in Microsoft Office and experience with Applicant Tracking Systems preferred.

• Strong interpersonal skills and customer service mindset.

• Ability to work collaboratively with internal teams and external partners.

Certifications: N/A

RELATIONSHIPS:

Reports To: Chief People Officer

Supervises: N/A

Other Contacts: Prospective candidates, hospital employees, volunteers, patients, families, other health care providers, Leadership Team, Managers, Vendors, and Community Members.

SCOPE:

Machinery or Equipment Used: computer, basic office equipment

Physical Demands: Moderately sedentary, with some walking and some standing and carrying of light objects. Manual dexterity on keyboard and other office equipment

Working Conditions: Occasionally subjected to pressure due to multiple tasks and projects.

Required Protective Equipment: Protective equipment as the situation dictates.

ESSENTIAL FUNCTIONS:

Candidate Sourcing & Screening

• Develop and implement recruitment strategies to attract top talent through job boards, social media, networking events, and partnerships with schools.

• Screen applications and conduct interviews to assess candidate qualifications, experience, and cultural fit.

• Coordinate interview logistics between candidates and hiring managers, ensuring a smooth and timely process.

• Verify credentials and licenses to ensure compliance with regulatory and institutional standards.

• Perform background and reference checks on potential hires.

• Present job offers including determining compensation.

• Maintain accurate candidate records in the applicant tracking system and report on recruitment metrics.

• Attend job fairs and recruitment events to promote the organization and attract candidates.

• Stay current on trends and recruitment best practices to enhance hiring strategies.

Facilitate Student Clinical Rotations and Student Shadows

• Coordinate and schedule clinical placements for students in collaboration with academic institutions and internal departments. Coordinate and schedule student shadow experiences across hospital departments.

• Ensure compliance with organizational policies, state regulations, and accreditation standards for clinical education. Track and report shadow program participation and feedback.

• Manages contracts and student affiliation agreements with universities and colleges in collaboration with contract specialist.

Onboarding Support

• Prepare and distribute onboarding materials for new hires.

• Schedule orientation sessions and ensure completion of required documentation.

• Act as a point of contact for new employees during their initial transition.

• Organizes and plans general orientation for employees, students, and contracted workers in support of an optimal employee experience.

• Maintains human resource compliance by ensuring employee licensure and required postings are kept current.

• Process all new employee, medical staff, and volunteer background screening requirements within 24 hours of completion of paperwork.

Administrative Support

• Prepare offer letters and onboarding materials as needed.

• Maintain confidentiality of candidate and student information.

• Provides conference center and classroom oversight by managing class rosters, schedules, class set ups, food orders, instructor requests for material, equipment needs, and collecting participant feedback.

• Performs other duties as assigned

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.