Office Specialist, Teacher Education - Northwest Florida State College

The Office Specialist, Teacher Education position is directly accountable to the Dean of Education & Charter School Initiatives for the following duties and responsibilities:

The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.

Stay up to date with professional trends in the teaching field and help facilitate the continual change that may be required to keep instruction current and relevant.

• Provide clerical support to deans, chairs, directors, faculty, and staff.
• Serve as contact for faculty, callers, and visitors, assess need and urgency and respond as appropriate.
• Maintain and order office supplies.
• Monitor and maintain departmental budgets, including the preparation and tracking of purchase requisitions and monitoring expenditures.
• Assist in advising and registration when necessary.
• Correspond with students regarding course availability and cancellations.
• Manage and order instructor textbooks and ancillary instructional from publishers as needed.
• Assist with class scheduling and Faculty Load and Compensation tasks.
• Assist in the facilitation of faculty meetings, workshops, and departmental advisory committees.
• Provide support for department activities and events (e.g., Spring Fling, College Night, orientations, and tours.)
• Collect and maintain faculty syllabi and office hour schedules (per term.)
• Maintain routine and confidential office files, including electronic and server files, reorganize and purge for efficiency as needed.
• Maintain database of community partners, professional organizations, Florida college system, and university admissions offices.
• Retrieve data for reports, perform research and retrieval of records, and conduct statistical comparisons of information.
• Collaborate with administration, faculty, and staff to ensure student success.
• As a part of the college's risk management tool, annual mandatory compliance training is required.
• Perform other duties as assigned.

PROGRAM-SPECIFIC RESPONSIBILITIES:

• Serve as liaison between college personnel and school district personnel in the field placement of students.
• Assist in student background checks and fingerprinting for security clearances in school districts.
• Assist with the placement of Teacher Education students in non-teaching field experiences, classroom observations, early teacher experiences and the teaching internship.
• Assist in tracking student compliance and completion of the state-mandated policy of varied and diverse field placements.
• Provide support for all documentation required in the field placement process.
• Assist with the documentation of field placements within the student portfolio system as well as with the state reporting process.
• Address routine questions from students, college staff and K-12 personnel, referring as appropriate to district or college personnel.
• Actively recruit teacher education candidates

Benefits

• Health insurance for employee and dependent coverage available.
• College-paid basic life insurance for employee with additional coverage for employee and/or dependents at
• employee's expense
• College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
• Optional dental and vision insurance at employee's expense
• Paid leave accrual (sick and vacation/annual leave)
• Paid time off for designated holidays, winter break, and spring break
• 36-hour, 4-day workweek (Monday - Thursday) available to many departments
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

• High School and two (2) to four (4) years of relevant work experience required.
• Detail oriented and able to multi-task effectively.
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook, One Drive, and SharePoint) required.
• Excellent teamwork and customer service skills.
• High-functioning leadership, planning, and organization experience.
• Pro-activeness and willingness to take initiative.
• Demonstrated excellence in written and oral communication.
• Strong interpersonal and organizational skills.
• Associate degree or higher preferred.
• Microsoft Access or other database experience preferred.
• Work experience in higher education setting preferred.

Classification: Office Specialist

Location: Niceville

FLSA Status: Non-Exempt

Application Deadline: Review of applications will begin immediately. Position open until filled.