Office Assistant

Job Overview
We are seeking a dynamic and organized Office Assistant to join our team and help keep our office running smoothly and efficiently. This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is dedicated to providing exceptional administrative support. As an Office Assistant, you will be the first point of contact for visitors and callers, manage essential office functions, and assist with various clerical and organizational tasks to ensure the seamless operation of our office.

Duties

• Greet visitors and answer multi-line phone systems with professionalism and courtesy, demonstrating excellent phone etiquette.
• Manage front desk responsibilities, including scheduling appointments, maintaining visitor logs, and handling incoming correspondence.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all office records.
• Utilize computer skills to prepare reports, update databases using software such as Microsoft Office, Google Workspace, and QuickBooks for bookkeeping purposes.
• Support office management tasks such as calendar management, scheduling meetings, and coordinating appointments for staff or executives.
• Assist with customer support by responding promptly to inquiries via phone or email, providing excellent service and support.
• Maintain office supplies inventory and perform light administrative duties such as photocopying, faxing, and organizing files to keep the office well-stocked and organized.

Qualifications

• Proven experience in an office environment with clerical or administrative responsibilities.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with QuickBooks is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting.
• Exceptional communication skills in both English and bilingual capabilities preferred to serve diverse clients or staff.
• Experience with multi-line phone systems, data entry, filing, proofreading, and calendar management.
• Previous experience as a receptionist—dental or medical—will be considered an asset.
• Demonstrated ability to handle customer service interactions professionally while maintaining a friendly demeanor.
• Strong time management skills with the ability to multitask efficiently while maintaining attention to detail.
• Personal assistant or office management experience is a plus; familiarity with bookkeeping or medical reception duties is advantageous. Join us as an Office Assistant if you’re passionate about creating a welcoming environment while supporting our team’s success! We value energetic individuals committed to excellence in administrative support who want to grow their skills in a vibrant workplace environment.

Pay: $15.00 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $15 - $20