What are the responsibilities and job description for the Division Coordinator position at Northwest Energy Efficiency Alliance (NEEA)?
The Division Coordinator serves as a central point of coordination and support within the Business Administration (BA) Division, ensuring smooth operations and alignment across teams. This role works closely with the division leader and team members to enhance operational efficiency, streamline processes, and foster effective communication. Acting as a resource for planning, organization, and problem-solving, the Division Coordinator helps maintain consistency in workflows, supports key deliverables and processes, and conducts day-to-day activities that contribute to the BA Division’s overall goals.
This position is based in the Portland, OR metro area, with a hybrid work location. We are looking for candidates who can meet the requirement of working at least 2 days per week onsite at NEEA’s office location. Finalists must have eligibility to work in the US as NEEA is not able to provide VISA sponsorship or have remote work outside of the US.
Salary range: $60,000 - $65,000, exempt
This position has no direct supervisory responsibilities.
This position is based in the Portland, OR metro area, with a hybrid work location. We are looking for candidates who can meet the requirement of working at least 2 days per week onsite at NEEA’s office location. Finalists must have eligibility to work in the US as NEEA is not able to provide VISA sponsorship or have remote work outside of the US.
Salary range: $60,000 - $65,000, exempt
- Salary is based on the applicants Experience, Knowledge, Skills, and Abilities.
- Coordinate and support key deliverables to ensure that goals or objectives are accomplished within the timelines defined by team leads and/or managers.
- Manage the corporate credit card(s) for the Division and conduct monthly credit card reconciliation.
- Support Division meetings as requested such as scheduling, soliciting input on topics, developing the agenda and presentation materials, helping facilitate the meeting, and supporting follow-up items.
- Support Recruiting as needed by performing initial resume screening, phone screenings, and scheduling/coordination of interview panels.
- Assist contracting team through managing Contract owner communications and completion of administrative tasks (Docusign, financial system approvals, etc.).
- Support project management through tracking deliverables, scheduling meetings, and coordination of efforts.
- Leverage NEEA tools and systems to support the objectives of the Division, including but not limited to NEEAforce (Salesforce), HubSpot, Asana, Workday, and SharePoint.
- Support the contracting process by tracking progress, identifying and removing bottlenecks, posting request-for-proposals and request-for-qualifications, and providing other administrative support as needed.
- Support Division communications, processes, projects and reporting needs as requested.
- Provide general administrative support for Division staff, including but not limited to calendar management, meeting support, office supply inventory, document posting, conference coordination, and travel coordination.
- May provide secondary support for facilities and events as needed.
- Exercise discretion in managing correspondence and information, escalating issues where appropriate.
This position has no direct supervisory responsibilities.
Salary : $60,000 - $65,000