What are the responsibilities and job description for the 1277 Early Childhood Intake Coordinator (Part-time) position at Northwest Area Education Agency?
Posting # 1277
Posting date: July 29, 2026
Closing date: August 5, 2026
Starting date: August 19, 2026
Location: Sioux City
Overview
Iowa's Area Education Agencies are educational partners embedded in Iowa schools. We exist to create a thriving educational landscape where all learners and educators have access to high-quality, evidence-based and strategic supports and services, collaboratively provided within districts, to help all learners achieve their full potential.
About the Agency
Northwest AEA provides special education and school improvement services to 35 public school districts and 33 accredited, non-public schools. The agency serves 45,000 students and more than 5000 educators in a 10-county area of Northwest Iowa (Lyon, Osceola, Sioux, O'Brien, Plymouth, Cherokee, Woodbury, Ida, Monona, and Crawford).
Our headquarters is located at 5800 Discovery Blvd., Sioux City, with regional offices in Cherokee, Denison, Le Mars, Onawa, and Sioux Center.
Why Northwest AEA?
Our vision, mission, and anchors guide our actions. Staff at Northwest AEA believe that what they do inspires learning and leads to changed lives for the students, staff, and families we serve. Our work is anchored in building positive, professional relationships with stakeholders and with one another. We embrace responsiveness in how we serve so that students, staff, and families can see improved results.
Job Summary
The Intake Coordinator is responsible for processing, organizing, and tracking Early Childhood (3-5) referrals received directly from parents or guardians. This role ensures seamless communication among families, Early Childhood (EC) Consultants, and office staff, maintaining precise documentation and records on shared drives and in tracking systems.
Qualifications
High School diploma or equivalent. Experience working with children and youth. Driver’s license and personal vehicle required.
Essential Functions
- Receive and process initial referral forms submitted by parents or guardians.
- Log all incoming referrals in the Early Childhood (3-5) Referral Log promptly upon receipt.
- Handle supporting referral documentation (medical records, court orders, releases).
- Organize referral information using the established file and folder structure.
- Email communication with licensed early childhood staff with additional documents and information received, relevant to the initial referral.
- Send informational packets by mail to families when requested by licensed early childhood staff.
- Maintain continuous processing and notification procedures for early childhood providers throughout the year.
- Share referral documents directly with assigned early childhood providers via Google Docs and facilitate document sharing between AEA staff.
- Periodically audit completed referrals, enter final results into the Early Childhood Referral Log, and execute appropriate archiving.
- Create upcoming school year folders and purge archived folders older than two school years.
Skills and Abilities
- Precisely follow processes and procedures.
- Fluent in Google Workplace and document management..
- Manage multi-step workflows
- Professional communication skills.
If you are an internal candidate interested in this position you must complete the application process associated with this position.
It is the policy of Northwest Area Education Agency not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age, marital status, sexual orientation, and socioeconomic status in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact Jerome Schaefer, Equity Coordinator, 5800 Discovery Blvd., Sioux City, Iowa, 51111, 712-222-6114.