What are the responsibilities and job description for the Office Manager position at NorthShire Inc?
Benefits:
NorthShire Inc., a landscaping company specializing in landscape maintenance and commercial snow plowing, is seeking a highly organized Office Manager for a hybrid work-from-home role. As the first full-time office employee, you will take over critical administrative tasks from the company president/owner, ensuring smooth and efficient operations. Responsibilities include managing schedules, handling invoices, negotiating with vendors, maintaining office systems, and leveraging field-based CRM tools like Jobber for scheduling, estimating, and invoicing. The ideal candidate is comfortable answering phones, has expertise in QuickBooks, and thrives in a dynamic, home-service-based environment.
Responsibilities
- 401(k)
- 401(k) matching
- Competitive salary
- Flexible schedule
- Paid time off
- Flexible hybrid work-from-home schedule
- Competitive compensation
- Career advancement opportunities
- Paid time off
- 401k match
- Mileage reimbursement for work-related trips (excluding office commutes)
- Provided with MacBook Pro (Jobber, QuickBooks, T-Mobile DIGITS, ADP)
NorthShire Inc., a landscaping company specializing in landscape maintenance and commercial snow plowing, is seeking a highly organized Office Manager for a hybrid work-from-home role. As the first full-time office employee, you will take over critical administrative tasks from the company president/owner, ensuring smooth and efficient operations. Responsibilities include managing schedules, handling invoices, negotiating with vendors, maintaining office systems, and leveraging field-based CRM tools like Jobber for scheduling, estimating, and invoicing. The ideal candidate is comfortable answering phones, has expertise in QuickBooks, and thrives in a dynamic, home-service-based environment.
Responsibilities
- Manage calendars for appointments, meetings, and field operations
- Optimize office processes and implement efficient systems using Jobber and QuickBooks
- Pay and record invoices, ensuring accurate general office budget maintenance
- Negotiate contracts and pricing with vendors and service providers
- Collaborate with ADP for payroll, hiring, benefits, and tax form management
- Utilize Jobber to:
- Apply customer tags and fill custom fields for comprehensive data management
- Enroll regular mowing customers in autopay for steady cash flow
- Explore AI Receptionist for after-hours call handling
- Answer phones and communicate effectively with clients and team members
- Perform occasional work-related trips (e.g., bank, office supply store, jobsite check-ins) with mileage reimbursement
- High school diploma/GED required; some college preferred
- Proven experience as an Office Manager, preferably in a home-service-based company
- High level of expertise in QuickBooks; experience with Jobber or similar field-based CRM is a plus
- General understanding of landscape maintenance, landscape construction, and commercial snow plowing
- Proficient in Microsoft Office, Excel, and Outlook and/or Mac/Google Drive equivalent
- Excellent time management, problem-solving, and attention to detail
- Strong verbal and written communication skills
- Ability to work independently from a home office with:
- Personal cell phone
- Dedicated home office/workspace
- Dependable transportation for occasional office/shop visits
- Comfortable with a wide variety of tasks and applications
- Experience with T-Mobile DIGITS, ADP, or similar VOIP/payroll systems is a plus
- Hybrid role with significant work-from-home flexibility
- Occasional travel to office/shop locations as needed
- Work-related trips (e.g., bank, jobsite check-ins) eligible for mileage reimbursement
Salary : $50,000 - $70,000