What are the responsibilities and job description for the Construction Operations & Administrative Coordinator position at Northern View Construction?
We are a growing construction company seeking a highly organized, detail-oriented Operations & Administrative Coordinator to support the owners and help keep daily operations running smoothly.
This role is ideal for someone who enjoys organization, managing multiple priorities, and helping a small business stay efficient and on track. The right candidate will become a key part of our team by assisting with administrative, financial, and project-related responsibilities.
Responsibilities
Financial & Administrative Support
- Manage and organize receipts within Buildertrend
- Assist with invoicing and accounts receivable
- Track customer payments and outstanding invoices
- Process vendor payments
- Assist with payroll preparation and employee time tracking
- Support bookkeeping functions in QuickBooks
- Maintain organized records and documentation
Project & Operations Support
- Pull permits and track permit status
- Maintain job files and project documentation
- Update Buildertrend and ensure project information is current
- Track project progress and deadlines
- Coordinate with subcontractors, vendors, and suppliers
- Assist with contracts, change orders, and project paperwork
General Office Support
- Manage emails and administrative tasks
- Maintain spreadsheets and reports
- Follow up on outstanding items to ensure projects stay on schedule
- Support the owners with day-to-day operational needs
Qualifications
- Strong organizational and multitasking skills
- High attention to detail
- Ability to work independently and take initiative
- Professional communication skills
- Experience with QuickBooks preferred
- Experience with Buildertrend preferred (or willingness to learn)
- Previous construction, trades, property management, or office administration experience is a plus
- Proficiency with Microsoft Office and/or Google Workspace
What We’re Looking For
We’re looking for someone who is dependable, proactive, and enjoys helping a business stay organized and efficient. This position is more than basic office work—we want someone who can take ownership of administrative and operational tasks and help keep projects moving forward.
Schedule
- 30–35 hours per week
- Flexible schedule available for the right candidate
Compensation
- $18–$25 per hour, based on experience
To apply, please submit your resume and a brief description of your relevant experience.
Pay: $18.00 - $25.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Application Question(s):
- Do you have experience with QuickBooks?
- Do you have experience in construction, trades, property management, or a related industry?
- Have you used Buildertrend or similar project management software?
- How many years of administrative or operations experience do you have?
- Are you comfortable managing invoices, payroll support, and project documentation?
Work Location: In person
Salary : $18 - $25