Planning & Purchasing Support Clerk

The Planning & Purchasing Support Clerk will report to the Director of Planning & Purchasing and will directly support all Planning & Purchasing team functions by ensuring effective and time communications, data entry, purchase order creation & follow up, and report creation & follow up.

DUTIES and RESPONSIBILITIES

Team Supporting Responsibilities – Purchasing Function

• In conjunction with Purchasing team members, ensures accurate, effective, and timely follow up communications on all Purchase Orders placed with Vendors/Suppliers.
• As directed, create and update Purchase Orders with Zippo production team.
• Maintains, using internal project management platforms, accurate, effective, and timely interdepartmental communications by ensuring entry of all updates.
• As assigned, may communicate with vendors for production updates and status reports for entry into internal project management platforms.
• As directed, work with an internal team to prepare and communicate Product Specification/Quality Standards with vendors.
• Communicate with vendors throughout the cycle of development to include samples, spec review, pricing, production, quality control and shipments, as needed and assigned
• Prepare necessary reports and analysis, as needed

Team Supporting Responsibilities – Demand Planning Function

• In conjunction with Demand Planning team members, perform data entry on forecasts within the demand planning software and/or excel tools
• As directed, assist in monitoring and reporting on important changes in sales forecasts, budgets, and business strategies
• Prepare necessary reports and analysis, as needed

Team Supporting Responsibilities – Production Planning Function

• In conjunction with Production Planning team members, perform data entry on forecasts within the demand planning software and/or excel tools
• As assigned, assist in maintaining accurate inventory transfers to/from Zippo production team
• As directed, assist in monitoring and reporting on important changes in production forecasts
• Prepare necessary reports and analysis, as needed

Skills & Abilities:

• Demonstrated excellent communication skills with internal and external customers
• Must be highly organized, detail oriented with excellent math skills and maintain a high level of accuracy
• Independent self-starter able to work well in a team-environment
• Ability to efficiently work within rigid time constraints
• Dedicated to task completion and has the ability to accurately complete multiple tasks with interruptions.
• Demonstrated computer skills to include Microsoft office suite, corporate email, shipping/ERP platforms
• Must be flexible and available to work additional hours when necessary

QUALIFICATIONS

• High School diploma/equivalent
• Demonstrated computer skills, including the ability to perform data entry and to learn various platforms
• Strong interpersonal skills

***This is a part time position with planned hours of approximately 20 hours per week, generally performed during the hours of 8 am - 5 pm. This role is office hourly ($16.50 - $18.98), and is full on-site required in Wellsville, NY.***