Materials Specialist III

Northern Light Eastern Maine Medical Center

Department: Materials Management

Position is located: Northern Light Eastern Maine Medical Center

Work Type: Full Time

Hours Per Week: 40.00

Work Schedule: 7:00 AM to 3:30 PM

Summary :

Under the supervision of the Materials Management Supervisor, the Materials Specialist III is responsible for the management of Cardiology/Perioperative Service-specific products (inventory, non-stock, consignment, etc.) and/or Perpetual Inventory locations to meet supply demand and requirements. Responsible for oversight of organization of supplies, receipt/replenishment/put away of goods, accurate/timely/proactive maintenance and use of ERP system. The incumbent performs duties and tasks in accordance with performance standards established for the job. The incumbent is responsible for participation in and completion of all patient safety initiatives appropriate to the position.

Responsibilities :

• All Requirements of the Materials Specialist I and II Job Descriptions, and:

o Coding of A/P invoices as needed (I.E. Mayo Freight).

o Expedite orders due to product issue and backorder management.

o Assist A/P with billing issue resolution.

o Analyze and correct Invoiced Not Received (INR) reporting.

o Communicate changes and issues to Supply Chain Analytics Department.

o Can perform and train on all MSCM Handheld and Server functions.

o Must be able to train at the Level I and II levels of the Materials Specialist position.

o Preform Recall functions and documentation.

o Provide usage reports through CSF and/or MSCM.

o Provide coverage of Supervisory staff based on need.

o Must be able to provide coverage for month-end and year-end closings.

o Ability to train “New” Requisition Self-Service Requesters.

o Set-Up new office supply Vendor users.

o Provides data analysis functions and makes supply level adjustments based on the information.

o Ability to provide a deep dive into product usage.

o May be expected to perform duties at a higher or lower level for short term coverage.

o Other Duties as assigned

Other Information :

Competencies and Skills

• Behaves with Integrity and Builds Trust: Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan.
• Cultivates Respect: Treats others fairly, embraces and values differences, and contributes to a culture of belonging, empowerment, and cooperation.
• Fosters Accountability: Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors. Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved.
• Practices Compassion: Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relieve the suffering of others.

Education

• Required High School Diploma/General Educational Development (GED)

Required Experience

• 3 year/years of Relevant Work Experience

Working Conditions

• Alternate shift schedules (day, evening, nights, weekends).
• Prolonged periods of standing.
Potential exposure to very hot or cold temperatures.

Northern Light Eastern Maine Medical Center is a 411- bed, regional tertiary care hospital and an American College of Surgeons-verified Level II Trauma Center. Located in Bangor, Maine, it serves as the principal referral center for a patient population of 500,000 residents across the northern two-thirds of the state. The medical center provides comprehensive inpatient and outpatient services, including advanced surgical care, neurosciences, cardiovascular medicine, oncology, and critical care.

Eastern Maine Medical Center is the base for LifeFlight of Maine, a critical care air medical transport program that conducts nearly 900 missions annually, ensuring timely access to specialized care for rural and remote communities. As a member of Northern Light Health, the medical center is part of an integrated statewide health system comprising nine hospitals, numerous primary and specialty care practices, long-term care facilities, home health and hospice agencies, and emergency ground and air transport services. This integrated model supports coordinated, patient-centered care across the continuum.

Eastern Maine Medical Center plays a central role in advancing clinical quality, operational efficiency, and health equity throughout the region. It is actively engaged in clinical education and serves as a training site for medical students, residents, and fellows through affiliations with academic and professional institutions.

Bangor, Maine offers a stable and supportive environment for healthcare professionals. The region is home to high-performing public and private schools, including the University of Maine’s flagship campus in Orono. Bangor International Airport provides convenient commercial air service with direct and connecting flights to major US hubs. The area also offers access to a wide range of cultural, educational, and recreational opportunities, with outdoor activities available year-round in Maine’s forests, lakes, mountains, and coastal regions.

Northern Light Eastern Maine Medical Center is a strategic hub for clinical excellence, innovation, and community health in northern New England.

Questions? Contact Talent Acquisition:
phone: 207-973-7100
email: talentacquisition@northernlight.org

EMMC, Bangor, Maine, Level 2 Trauma Center, hospital, Cancer Care, Lifeflight