Office Administrator

Job Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth and efficient operation of our office environment, supporting various administrative functions and fostering a productive workplace. The ideal candidate will bring energy, attention to detail, and excellent communication skills to manage daily tasks, coordinate office activities, and assist with team management. If you thrive in a fast-paced setting and enjoy multitasking, this is your opportunity to make a meaningful impact while growing professionally.

Responsibilities

• Oversee daily office operations, including front desk management, multi-line phone systems, and greeting visitors with professionalism and warmth
• Coordinate scheduling and calendar management for team members, meetings, and events to optimize productivity
• Manage vendor relationships, process invoices, and handle procurement to ensure timely delivery of supplies and services
• Support human resources functions such as onboarding new staff, maintaining employee records, and assisting with training & development initiatives
• Handle bookkeeping tasks using QuickBooks or similar software, including payroll processing, budgeting support, and expense tracking
• Organize files, maintain accurate records, and ensure compliance with filing protocols for medical or general office documentation
• Assist in event planning for company meetings or community outreach activities to foster team engagement

Qualifications

• Proven experience in office administration or related clerical roles with strong organizational skills
• Supervising experience preferred; capable of overseeing team members or interns effectively
• Familiarity with QuickBooks for bookkeeping and payroll management is highly desirable
• Excellent communication skills with professional phone etiquette and customer service orientation
• Strong multitasking ability with experience managing schedules, vendor relations, and office logistics
• Knowledge of human resources processes including onboarding, training support, and employee record keeping
• Prior experience in medical office management or healthcare settings is a plus but not required
• Demonstrated ability to handle budgeting tasks and perform basic bookkeeping duties accurately

Join us in creating a vibrant workplace where your organizational talents will shine! This paid position offers an exciting opportunity to develop your skills while contributing to a supportive team environment.

Pay: $22.00 - $24.00 per hour

Work Location: In person

Salary : $22 - $24