Foundation and Alumni Relations Assistant

Position Announcement: Foundation and Alumni Relations Assistant

Northeastern Junior College is seeking an enthusiastic and self-motivated individual to fill the position of Foundation and Alumni Relations Assistant. The Foundation and Alumni Relations Assistant is the primary point of contact for donors, alumni, and NJC stakeholders and provides end-to-end administrative, operational, and communications support for fundraising, alumni engagements, scholarships, grants, and events. The role ensures accurate gift processing and data integrity; coordinates donor and alumni communications; supports event execution; and maintains organized systems that advance the development goals of Northeastern Junior College, the NJC Foundation, and the Alumni Association. The Assistant partners closely with the Executive Director, staff, volunteers, vendors, students, and campus departments to deliver timely, accurate, and donor-centric service.

Questions regarding the position may be directed to Christina Gesford, Executive Director of NJC Foundation and Alumni Relations at 970-521-6603 or e-mail to: christina.gesford@njc.edu For information about NJC, see the college website at http://www.njc.edu

What Your Key Responsibilities Will Be:

1. Donor and Alumni Customer Service
   1. Serve as the first line of contact for donors, alumni, community members, board members, NJC staff/faculty, students, and volunteers; respond promptly, professionally, friendly, and with discretion.
   2. Handle all inquiries, route to appropriate staff, and track follow-through to resolution.
2. Gift Processing, Acknowledgements and Stewardship
   1. Record and reconcile gifts, pledges, and deposits; maintain supporting documentation and ensure timely, accurate entry in the donor database and accounting records.
   2. Prepare and send IRS-compliant charitable gift acknowledgment letters and personalized thank-you notes.
   3. Monitor pledge schedules and send renewal letters; track fulfillment and follow up as needed.
3. Alumni Relations and Engagement
   1. Maintain accurate alumni records; support alumni reengagement efforts, reunions, and association activities; help plan and promote alumni events and communications (newsletters, web, social) in coordination with leadership.
   2. Create and manage the Alumni Association Workforce Mentorship Program.
4. Events and Fundraising Support
   1. Coordinate event logistics including timelines, invitations, RSVPs, venue/vendor management, volunteer coordination, on-site support, post-event follow-up for fundraising and stewardship events.
   2. Track expenses, sponsor benefits, in-kind gifts, and funds raised; support post-event reporting and stewardship.
5. Data Management and Reporting
   1. Maintain complete, accurate, and up-to-date donor and alumni records; build lists, segments, and reports for campaigns, events, and stewardship.
   2. Produce regular dashboards for tracking gifts, pledges, engagement, and event metrics to inform strategy and track progress.
6. Accounting Coordination
   1. Collaborate with Foundation's external accountant on reconciliation of gifts, pledges, disbursements, and deposits; assist with credit card and Foundation checking account reconciliation.
   2. Support budget tracking for events, scholarships, grants; maintain documentation for audits and compliance.
7. Communications and Marketing Support
   1. Draft, proof, and coordinate donor and alumni communications across channels (letters, email, web, social, print); maintain consistent voice and branding.
   2. Update Alumni/Foundation website content in coordination with leadership; assist with newsletter content and distribution.
8. Scholarship Administration
   1. Assists the Grant and Scholarship Manager with reviewing scholarship applications for awarding process.
   2. Reconciles scholarship bill with Business Office and Financial Aid.
   3. Provides back up support to the Grant and Scholarship Manager.
9. Board and Volunteer Support
   1. Support board and committee logistics including scheduling, materials, minutes, and follow-ups.
   2. Recruit, train, and coordinate event volunteers; document roles and procedures.
10. Office Management
    1. Maintain office supplies and a professional, welcoming environment.
    2. Improve workflows with templates, FAQs, shared operational procedures; identify opportunities to automate routine tasks.
    3. Maintain Foundation and Alumni Relations digital and print office calendars ensuring everything is up-to-date.

Performs other related duties as assigned and in alignment with Foundation and Alumni Relations operations and goals.

What You Will Need:

• Associate's degree from an accredited college or university or equivalent combination of education and experience.
• 3-5 years of administrative, development, alumni relations, advancement services, or customer service experience in a fast-paced environment.
• Strong written and verbal communication skills; excellent organization, accuracy, and follow-through.
• Collaborative, service-oriented mindset; handles confidential information with discretion; adaptable and solutions-focused.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and comfort with relational databases; ability to learn new systems quickly.
• Must possess responsible office experience, flexibility, and organizational skills, be detailed, and thorough.
• Must be willing to travel when necessary

This is a full-time professional appointment. Annual salary is $36,000-$39,000 depending on qualifications and experience. Competitive fringe benefit package available which includes medical, dental, life, PERA Retirement Plan, 11 paid holidays, and several optional benefits. Position to begin as soon as a qualified candidate is identified.

CLERY Report: https://www.njc.edu/safety-and-security/clery-act-and-annual-security-report

Salary : $36,000 - $39,000