What are the responsibilities and job description for the Administrative Assistant - Humanities position at Northeast State Community College?
Title: Administrative Assistant - Humanities
Employee Classification: Clerical/Support Staff
Institution: Northeast State Community College
Department: Humanities
Salary: $32,386 - $36,448, annual salary dependent on education and experience
Please use the Total Compensation Calculator found on the Northeast State Careers Page for a breakdown of the value of the benefits offered to employees of the college.
Job Summary
Reporting to the Dean of Humanities, the Administrative Assistant is responsible for general office administration and managing adjunct faculty processes and documentation for the Humanities division.
Job Duties
Assist in daily office operations including answering phones, responding to emails, and greeting/assisting students and faculty in the office
Maintain department digital records management systems
Schedule and maintain the classrooms used by Humanities faculty
Prepare, revise, and distribute correspondence, communication, reports, and spreadsheets
Assist with preparation and implementation of the fall adjunct faculty orientation and reception
Process textbook changes and inventory/order textbooks as needed
Build classes and input class schedules and staffing into Banner
Assist the Dean in annual strategic and adjunct faculty technology planning processes
Assist adjunct faculty and students with technology needs
Collaborate with the Manager of Academic Computing to set up and administer faculty evaluations using Blue
Manage adjunct faculty processes and documentation for the division, including but not limited to:
Create and maintain personnel files
Process new hire paperwork
Process and maintain contracts
Maintain departmental adjunct database
Assist in maintaining the online Adjunct Faculty Handbook
Assist with administrative tasks, such as student attendance verification, final grade entry, beginning of term document process, end-of-semester checkout processes, online teaching availability forms, training modules, updating syllabi, etc.
Complete other assignments as directed by supervision.
Minimum Qualifications
High school diploma or equivalent
Two (2) years of office administration or secretarial experience
Preferred Qualifications
Associate degree or higher from an accredited institution
Working Experience in Higher education
Professional experience with Banner Student Information System
Conversational ability or fluency in a second language
Knowledge, Skills, and Abilities
Technology Skills including MS Office Suite skills; videoconferencing software; digital records management systems; general operating systems and data information systems; Adobe software
Ability to establish and maintain an effective working relationship with students, faculty, other departments, and external constituents
Excellent written and verbal communication skills
Excellent customer service skills
Ability to work effectively in a team environment
Ability to work independently and meet deadlines
For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or HRstaffing@northeaststate.edu.
Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.
Employee Classification: Clerical/Support Staff
Institution: Northeast State Community College
Department: Humanities
Salary: $32,386 - $36,448, annual salary dependent on education and experience
Please use the Total Compensation Calculator found on the Northeast State Careers Page for a breakdown of the value of the benefits offered to employees of the college.
Job Summary
Reporting to the Dean of Humanities, the Administrative Assistant is responsible for general office administration and managing adjunct faculty processes and documentation for the Humanities division.
Job Duties
Assist in daily office operations including answering phones, responding to emails, and greeting/assisting students and faculty in the office
Maintain department digital records management systems
Schedule and maintain the classrooms used by Humanities faculty
Prepare, revise, and distribute correspondence, communication, reports, and spreadsheets
Assist with preparation and implementation of the fall adjunct faculty orientation and reception
Process textbook changes and inventory/order textbooks as needed
Build classes and input class schedules and staffing into Banner
Assist the Dean in annual strategic and adjunct faculty technology planning processes
Assist adjunct faculty and students with technology needs
Collaborate with the Manager of Academic Computing to set up and administer faculty evaluations using Blue
Manage adjunct faculty processes and documentation for the division, including but not limited to:
Create and maintain personnel files
Process new hire paperwork
Process and maintain contracts
Maintain departmental adjunct database
Assist in maintaining the online Adjunct Faculty Handbook
Assist with administrative tasks, such as student attendance verification, final grade entry, beginning of term document process, end-of-semester checkout processes, online teaching availability forms, training modules, updating syllabi, etc.
Complete other assignments as directed by supervision.
Minimum Qualifications
High school diploma or equivalent
Two (2) years of office administration or secretarial experience
Preferred Qualifications
Associate degree or higher from an accredited institution
Working Experience in Higher education
Professional experience with Banner Student Information System
Conversational ability or fluency in a second language
Knowledge, Skills, and Abilities
Technology Skills including MS Office Suite skills; videoconferencing software; digital records management systems; general operating systems and data information systems; Adobe software
Ability to establish and maintain an effective working relationship with students, faculty, other departments, and external constituents
Excellent written and verbal communication skills
Excellent customer service skills
Ability to work effectively in a team environment
Ability to work independently and meet deadlines
For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or HRstaffing@northeaststate.edu.
Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.
Salary : $32,386 - $36,448