Legal Assistant/Contract Administrator

Summary 

The NOPEC
Legal Assistant/Contract Administrator provides critical support to the General Counsel by managing contract administration, maintaining accurate corporate and legal department records, and ensuring compliance with organizational policies. This role requires exceptional attention to detail, strong organizational skills, and the ability to handle sensitive information with discretion. The Legal Assistant/Contract Administrator will play a key role in streamlining legal processes and supporting the organization’s operational efficiency. 

The position is full-time and based in Solon, Ohio. Hourly wage commensurate with experience.
 

Core Values 

• Integrity – Maintains confidentiality of contracts and sensitive information while ensuring accuracy and compliance.  

• Driven Team Player – Works proactively to support the General Counsel and collaborates effectively across departments.  

• Intelligent with Sound Judgement – Applies critical thinking to identify potential issues and escalate appropriately.  

• Confident Leader & Thinker – Takes initiative in managing contract workflows and suggests process improvements.  

• Humble and Flexible– Adapts to changing priorities, open to feedback and willingly and cooperatively takes direction from the General Counsel and other Executive Officers. 

Essential Duties and Responsibilities 

Illustrative duties may include, but are not restricted to, one or more of the following: 

• Provides paralegal and legal assistant support to General Counsel
  
  
   

• Responsible for Contract Administration Oversight
  
  
   

• Executes NOPEC’s Records Management procedures for storing and archiving documents
  
   

• Review Record Retention Policy & applies appropriate action to all company records
  
   

• Assists legal counsel with Corporate Record Keeping
  
  
   

• Provides backup for mailings to community members
  
   

• Performs community and industry research at the request of NOPEC officers
  
  
   

• Provides backup for General Reception
  
  
   

• Coordinates with outside counsel all regulatory filings as needed and directed by General Counsel on behalf of NOPEC or community members
   

• Manages and responds to PUCO/BBB complaints
  
  
   

• Prepares under the supervision of General Counsel all New Community Membership Paperwork & coordinates with outside counsel PUCO filings
  
  
  
   

• Files & records Refresh, Anniversary, and New Community Opt Out Letter PUCO Filings  

• Reviews outside counsel invoices for accuracy 

• Coordinates filing of all corporate contracts including Ennovate division in legal department files 

Other Skillsets & Responsibilities 

• Proficient in Outlook Calendar and Microsoft Office Suite, including
  in the composition and editing of complex legal documents 

• Time management including ability to work under time deadlines for legal filings and documents 

• Computer Skills: Competency in all office-based functions (Microsoft Office – all major components), Customer Relationship Management software, database management, and presentation software.
   

Physical Requirements 

• Sitting, standing and bending. 

• Ability to use office equipment including but not limited to office copier, shredder, computer equipment, audio/visual equipment. 

• Ability to speak in a clear and easily comprehensible manner. 

• Ability to speak publicly in a confident and compelling manner 
   

• Valid Ohio Driver’s License and proof of automobile insurance at a level established by NOPEC.
   

Background 

• Paralegal certification strongly preferred or equivalent legal experience
   

• Minimum of 5 years’ experience working in a legal department or a law firm
   

NOPEC Mission and Call to Service 

• NOPEC is the largest governmental retail aggregation in the State of Ohio. We have approximately 250 member communities in 20 counties throughout Ohio. We exist for the sole purpose of serving our member communities and consumers. 

• To fulfill this purpose, we aggregate, educate and advocate, maximizing the value we bring to our members. 

• The NOPEC team members who help us fulfill this mission must be confident, thinking leaders who are both humble and flexible. We exist to serve and must be willing to put our shoulders to that service regardless of where, how and when the opportunity for service may present itself. We are driven team players, intelligent with sound judgment, who understand and forward the needs of the people and communities we serve and who roll up our sleeves to work both collectively and individually to live up to and exceed the expectations of the public we serve. 

Working Conditions 

• Incumbent will work in a hybrid office environment. Incumbent should understand the expectation that this job periodically requires a 40 hour per week commitment. 

• Verification of identity, education, prior employment, and references may be required. 

• We are a drug-free workplace, and an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.