What are the responsibilities and job description for the Accounting and Administrative Support Specialist position at Northeast Distribution Ltd?
About Us
Northeast Distribution LTD is a well-established hearth product distributor based in Exeter, NH. We take pride in doing the right thing, being authentic, and always learning and growing. We’re looking for a motivated, detail-oriented professional to join our team in a role that blends accounting, administrative, and customer support functions.
This is a full-time, on-site position that will play a key role in supporting both our Accounting Manager and the overall office operations.
Key Responsibilities
- Prepare and process customer invoices and credits
- Handle freight invoicing
- Manage customer credit memos and support Accounts Receivable (AR)
- Assist with Accounts Payable (AP) entry, matching, and reconciliation
- Support the manufacturer warranty process, including submissions and documentation
- Perform general administrative assistant duties, including filing, scheduling, and report preparation
- Provide backup customer service support as needed, assisting with order entry and communication
Qualifications
- Associate’s degree (2-year) required — Business, Accounting, or related field preferred
- Experience with basic accounting and bookkeeping principles
- Familiarity with AP/AR tasks and business management software
- Strong organizational and written communication skills
- Proficiency with Microsoft Office (Excel, Outlook, Word)
- Detail-oriented, reliable, and able to manage multiple responsibilities
- Previous experience in a distribution or hearth industry setting a plus
- Knowledge of Sage 100 a plus
Schedule & Work Environment
- Monday–Friday, 8:30 AM – 5:00 PM
- On-site in Exeter, NH
- Collaborative, professional office environment
Benefits
- 401(k) with company match
- Health and dental insurance
- Paid time off and holidays
- Life insurance
- Employee discounts
How to Apply
Please submit your resume along with salary requirements. We look forward to adding a reliable and detail-oriented team member who values professionalism, accuracy, and long-term growth with Northeast Distribution LTD.
Job Type: Full-time
Pay: From $22.60 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
Work Location: In person
Salary : $23