What are the responsibilities and job description for the Administrator - Shop position at Northeast Asphalt, Inc.?
Job Description:
AboutWalbec Group
Walbecproduces high-quality construction materials and delivers unparalleled professionaldesign,engineeringand construction services atits six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management.Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar,Walbecis yourbridge toexpertisein construction and engineering.
With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.
Under the direction of the Shop Manager, theEquipment Maintenance Support Assistantwillbe responsible forsupporting the day-to-day operations of our Equipment Maintenance team.
Roles and Responsibilities
Assistshop supervisors in generating, opening, and closing work orders accurately and on time.
Scan and upload documents into the 360 system,ensuringall files are organized and accessible.
Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks.
Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.
Build PM parts kits, verifying that all required parts are included and properly documented with P&D (part and description) numbers.
Code invoices to streamline the approval process and ensureaccurateaccounting for maintenance-related expenses.
Assistwith creating andmaintainingreference parts tabs for easy access to essential part information.
Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes.
Enter andmaintainequipment details accurately in the 360 system to ensure complete and up-to-date records.
Organize and track repair requests, ensuringtimelyprocessing and prioritization based on urgency.
Qualifications and Education Requirements
High School Diploma or equivalent
Excellent written and verbal communication skills to collaborate effectively with team members and vendors
Strong knowledge of Microsoft Excel, including formulas, data management, and report generation
Ability to thrive in a demanding environment and handle multiple tasks with shifting priorities
Elevated level of comfort with computer software and system navigation
Exceptional attention to detail, especially for data entry and documentation tasks
Comfortable working in both office and shop environments as needed
Willingness to become a power user of the E360 system, ensuring a prominent level ofproficiencyand troubleshooting capability
Preferred Skills
Experience with HCSS E360 system
We are an Equal Employment Opportunity (EEO) employer and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the Company has employees.