What are the responsibilities and job description for the Administratvie Asstistant - Government Relations/Scheduling position at Northbound Search?
Administrative Assistant – Government Relations
Location: Albany, NY — onsite five days per week
Schedule: Monday–Friday, 9:00 AM–5:00 PM; overtime and occasional after-hours support as needed
Salary: $60,000–$75,000, with flexibility for exceptional candidates with additional relevant experience
Employment Type: Full-time, permanent
An established government relations and public affairs firm is seeking a proactive, organized Administrative Assistant to support its Albany team. The firm helps clients navigate government, advance legislative and funding priorities, and build relationships that support business, nonprofit, and community objectives.
Reporting directly to a partner, this person will manage calendars, coordinate meetings, and support daily office operations. This is an opportunity for someone who enjoys keeping a busy team organized and has an interest in government relations and public affairs.
Previous experience in a government office, legislative office, or government relations environment is required.
Responsibilities
Manage calendars for the Albany team, coordinating schedules across multiple principals, offices, clients, and external stakeholders.
Update schedules throughout the day, resolve conflicts, and anticipate upcoming meeting needs.
Ensure team members are prepared for meetings with relevant materials, background information, and logistical details.
Coordinate logistics for client meetings, lobby days, and internal team gatherings.
Plan ahead for travel, client meetings, and prospective business meetings; prepare accurate travel itineraries.
Track meeting commitments and coordinate follow-up with appropriate staff.
Answer phones, welcome visitors, draft correspondence, coordinate mailings, and respond to internal and external inquiries.
Maintain confidential files, electronic records, and online databases.
Prepare reports, documents, and meeting materials.
Assist with general office operations and special projects as assigned.
Qualifications
At least two years of experience in a professional office setting.
Prior government experience or direct exposure to government work is required.
Strong scheduling and organizational skills, with the ability to manage competing priorities and frequent changes.
Professional written and verbal communication skills and confidence interacting with leadership, clients, government contacts, and visitors.
Proficiency with Microsoft Office, Google Workspace, and standard office equipment.
Excellent attention to detail, discretion, and sound judgment when handling confidential information.
A proactive, service-oriented approach and the ability to work independently and collaboratively.
Interest in how government relations and advocacy advance client and community priorities.
Availability to work onsite in Albany five days per week, with overtime or after-hours support as needed.
Higher education preferred but not required.
Benefits
Health, dental, vision, and life insurance; 401(k)/retirement benefits; and paid time off.
This is an immediate opening; qualified candidates are encouraged to apply promptly.
Salary : $60,000 - $75,000