What are the responsibilities and job description for the Junior Administrative Assistant position at Northbound Executive Search?
Our client, a market-leading investment firm, is hiring an Administrative Assistant to join their Administration Department. This role supports pooled activities across the firm and is critical to maintaining productivity, efficiency, and operational excellence through expense management, travel coordination, and meeting logistics. It’s a strong fit for someone who is detail-oriented, resourceful, and energized by supporting a fast-paced, collaborative organization with a strong in-office culture.
Please note this position operates on a hybrid schedule in New York City, with enthusiasm for in-office collaboration strongly encouraged.
Key Responsibilities:
- Support junior to mid-level staff through a centralized ticketing platform, responding to requests and questions with urgency and accuracy
- Reconcile and process expenses, including invoice management and tracking via Workday
- Coordinate domestic and international travel arrangements, including transportation and hotel bookings
- Provide calendar management support as needed
- Prepare, print, bind, and distribute firmwide publications and meeting materials
- Provide program management and data support on an as-needed basis
- Liaise with Marketing on business card coordination
- Create and distribute e-signatures for new hires, promotions, and internal transfers
- Provide backup coverage for Executive Assistants, Administrative Assistants, and executive offices as required
- Support ad-hoc projects across the firm as needed
About You:
- Bachelor’s degree required
- 2–4 years of professional experience in a corporate office environment preferred
- Strong organizational, time-management, and problem-solving skills
- Ability to manage competing priorities and adapt quickly in a fast-paced environment
- High level of accuracy, attention to detail, and follow-through
- Collaborative, team-oriented mindset with a “no task is too small” attitude
- Strong verbal and written communication skills with a professional presence
- Ability to maintain confidentiality and exercise discretion
- Proficiency with Microsoft Outlook, Excel, PowerPoint; experience with Concur, CRM tools, SharePoint, and Workday is a plus
- Flexibility to support business needs outside standard hours when required
- Enthusiastic about working in-office and contributing to a Gold Standard hybrid culture
What We Offer:
- Base salary range of $70,000–$85,000 (New York) OT
- Comprehensive benefits package, including medical coverage, 401(k) eligibility, and paid time off
- Opportunity to support a global private credit platform with a strong reputation and long-term investor partnerships
- High-visibility, high-impact role within a collaborative and people-focused organization
- Commitment to professional development, inclusion, and long-term growth
Salary : $70,000 - $85,000