What are the responsibilities and job description for the Grants Compliance Specialist position at North Port, FL?
General Description
The City of North Port strives to be an employer of choice. The salary shown in the job description is the full range for this position.
NEW EMPLOYEES ARE HIRED DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.
Essential Job Functions
- Provides analysis, oversight, and post-award services to ensure compliance with OMB Uniform Guidance, federal and state grant requirements, and City policies.
- Coordinates with granting agencies, City staff, contractors, vendors, and legal counsel to review operations, address compliance issues, and ensure timely resolution.
- Develops and maintains procurement and grant compliance tools, templates, and procedures that align with City and federal requirements.
- Monitors and interprets changes in federal and state regulations; updates City policies and develops new procedures to ensure ongoing compliance.
- Reviews all grant-related purchasing documentation for compliance and accuracy; provides edits and programmatic language to meet funding requirements.
- Conducts compliance reviews for Davis-Bacon, Section 3, and similar programs; provides technical assistance and corrective actions to address findings.
- Reviews subrecipient reports, provides training and technical assistance, and ensures ongoing monitoring of grant-funded activities.
- Performs periodic audits of open and closed grants, prepares corrective action plans, and follows up on identified issues.
- Advises staff on best practices to prevent noncompliance and strengthen internal controls.
- Researches and implements best practices from other jurisdictions to improve program effectiveness.
- Prepares reports and presentations for management and oversees special projects related to compliance improvement.
- Provides intermittent supervision of staff and assists with disaster-related reimbursement efforts as needed.
- Performs other related duties as assigned, including City-directed assignments during declared emergencies.
Knowledge/Skills/Abilities
- Thorough knowledge of grant management principles, public administration, procurement, budgeting, and financial oversight.
- Strong understanding of OMB Uniform Guidance, 2 CFR 200, and other federal, state, and local grant compliance frameworks.
- Knowledge of accounting procedures and reporting requirements applicable to grant-funded programs.
- Skill in identifying and resolving compliance issues through analysis, communication, and collaboration.
- Ability to interpret complex codes, rules, and regulations and apply them effectively to City operations.
- Strong communication, negotiation, and team-building skills to support cross-departmental coordination.
- Ability to perform research, develop recommendations, and implement policy or procedural improvements.
- Proficiency with computers, financial systems, and office software used for grant and data management.
- Ability to maintain meticulous records, manage multiple priorities, and meet deadlines independently.
Education, Experience, Licenses and Certifications
- Bachelor’s Degree from an accredited college or university in Political Science, Pre-Law, Legal Studies, Public Administration, Finance, Business or other related degree.
- Three (3) years of demonstrated successful experience with grants and contracts.
- Relevant experience in federal grant administration may supplement degree requirements or an equivalent combination of education, training, and experience, which would provide the necessary knowledge, skills, and abilities.
All benefits are effective the 1st of the month following 30 days.
Aetna – Health Insurance
The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co-pays are dependent upon your plan choice.
Cigna Dental– Dental Insurance
The City's dental plan is a PPO plan providing eligible employees with in network or out of network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose.
EyeMed Vision Care – Vision Insurance
The City's vision plan allows eligible employees to stay in network or go out of network. Your co-pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months.
Cigna Life - Life, Voluntary Life, Dependent Life Insurance
The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents.
Cigna – Short Term Disability
The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy-up to the Short Term Disability Benefit with a 7 day wait period.
E-Flex – Flexible Spending Account
A flexible spending account helps you pay out-of-pocket medical, dental, eye care, daycare and other expenses, with tax deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over-the-counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit.
Trustmark– Supplemental Polices
Trustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee.
LifeLock Benefit Solutions
Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program.
ICMA-RC - Deferred Compensation Plans
The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One-on-one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program.
Florida Retirement System – FRS
Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS.
Cigna – Employee Assistance Program
The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co-pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more.
VPI - Veterinary Pet Insurance
The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted.
Florida Prepaid College Board
Employees are eligible to enroll in college savings programs as well as 529 plans.
Educational Assistance Program
Employees are eligible for job-related or degree required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds).
Paid Holidays
The City observes 13 paid holidays per year.
Sick Leave and Annual Leave
Full time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full time employees accrue annual leave (vacation) bi-weekly, based on years of service.
Sick Leave Incentive
Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year.
Personal Leave
Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or sick more hours. This leave is approved by the department director through the department leave approval process.
Bereavement Leave
Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".
Salary : $2,500 - $75,000
