Coordinator-Office-Rehab

Hamilton, AL
POST ACUTE REHAB SVCS ADMIN
Full Time - Day

Posting Description

We believe a career is more than just a career — it's a calling. Our teammates' "True North" is what calls them to health care; it’s their passion. At North Mississippi Health Services, we believe in helping you leverage and connect that passion with a much greater purpose that impacts people you know and love.

Job Description

JOB SUMMARY

The Rehab Office Coordinator at North Mississippi Health Services is responsible for coordinating the ongoing function and operation of the department, including management of administrative activities and serving as a department representative to staff and patients. This role engages strong organizational and communication skills to administer daily operational activities, monitor reporting, maintain records and inventory, support billing and regulatory compliance, and administer customer service as needed to ensure efficient department function.

| **JOB** **FUNCTIONS** | | --- | Coordination: * Coordinates and maintains all rehabilitation office/clinic operations in assigned clinical area (scheduling, medical records, supplies). * Verifies staff schedules and patient appointments. * Participates in PI team as appropriate. Administrative Support: * Performs office/clerical duties for the therapists/providers in clinical area assigned. * Completes all typing for reports, minutes, memo in a timely and accurate manner. * Maintains an effective and functional filing system. * Gathers statistical data from appropriate resources to report to business office, accounting, medicare and other payers, and department managers as needed or assigned. * Monitors ledgers/responsibility/revenue reports daily for accuracy as needed or assigned. * Performs general office duties and day to day clerical and administrative support tasks including faxing, obtaining physician orders for treatment when needed, and communicating with payers for payment/medical necessity. * Orders equipment and maintains stocks for patient care supplies as needed or assigned. Communication: * Answers incoming telephone calls, assists customer and/or directs call to appropriate personnel; takes messages if necessary. Budget: * Remains accountable for timely insurance submissions. Customer Service: * Greets visitors in a professional and courteous manner. Recordkeeping/Reporting: * Maintains medical records for designated area. Regulation: * Adheres to NMHS/NMMC Policies/Procedures/Guidelines. * Complies with appropriate Local/State/Federal policies/procedures/guideline/regulations/laws/statues.
 

	QUALIFICATIONS
	Education
	Education Level	Education Details	Required/Preferred
	High School Diploma or GED Equivalent		Required	And
	Associate's Degree	in Business Administration and/or related experience	Preferred
	Licenses and Certifications
	Licenses and Certifications	Licenses and Certifications Details	Time Frame	Required/ Preferred
Work Experience
Number of Years	Work Experience Details	Required/ Preferred
1-3 years	Minimum of 1 years of office/clerical experience	Required
Knowledge Skills and Abilities
Knowledge, Skills, Abilities	Required/Preferred	Proficiency
Excellent customer service, organizational and communication (verbal and written) skills; required	Required	N/A
Working knowledge of personal computers (PC’s); required	Required	N/A
Proficient with all Microsoft Office based programs including Word, Excel, and Outlook; required	Required	N/A
Excellent telephone etiquette; required	Required	N/A
Excellent interpersonal skills; required	Required	N/A
Must be a self-starter; works independently, without direct supervision	Selection Required	N/A
Must effectively and efficiently organize and prioritize work assignments	Selection Required	N/A
Must have the ability to assess needs and make appropriate decisions to facilitate a productive work environment	Selection Required	N/A
Must exhibit and promote integrity in the workplace	Selection Required	N/A
Must interact with management in a positive and professional manner	Selection Required	N/A
Must have daily contact with: office supervisory, clinical staff, other office coordinators, patients and families, and other NMHS employees	Selection Required	N/A
Must have excellent verbal and written communication skills	Selection Required	N/A
Must reflect a professional, positive, caring attitude toward clients, patients, staff and the public we serve	Selection Required	N/A
Must be self-motivated and able to work independently as well as with a team	Selection Required	N/A
Must exhibit a professional demeanor, telephone etiquette, and excellent interpersonal skills	Selection Required	N/A

**SCOPE**
**Freedom To Act:**
**Problem Solving:**
**Impact:**
**Financial Responsibility:** * Sales Revenue Target Responsibility:  * Approval Responsibility: * P & L Responsibility: * Assets Controlled: * Controllable Expenses (e.g., Payroll and other budgeted items): * Total Financial Responsibility: **Budget Responsibility** * Primary Budget Responsibility: * Shared Budget Responsibility:

Requirements:

Licenses

You must have the following licenses to apply:

Education

You must have the following education to apply:
High School Diploma or GED