What are the responsibilities and job description for the Executive Assistant position at North Mississippi Health Services?
Administrative Duties
- Ability to prepare and coordinate meetings and activities of Vice President, Women & Children’s Services and Director of Nursing.
- Provide administrative assistance as needed for Vice President, Director of Nursing, other managers and physician section leaders.
- Ability to process payroll for Administration routinely and other departments as requested and to maintain attendance records for Administration.
- Ability to coordinate Medical Staff Meetings such as section meetings, etc.
- Ability to produce reports, records, documents, presentations and minutes as requested.
- Assists the Vice President and Director of Nursing of Women and Children’s Service during the Excel process as needed.
- Assists Vice President, Director of Nursing and other managers in the service line with budget preparation as needed to include entry into the Budget Manager system.
- Provides daily oversight to physician lounge area at Women’s Hospital to assure food services, laundry services, IT services, etc are available as needed.
- Ability to order and procure supplies from routine to capital purchases.
- Ability to submit invoices for payment with proper departmental coding.
- Ability to assist in grant submissions to the Foundation for reimbursement to NMMC.
- Maintains service line email communication list and sends communications as directed by Vice President of Director of Nursing.