Account Technician-Payable

• Assists the Finance Director:
  1. Support the Finance Director in maintaining accurate accounting records.
  2. Process Cash Transactions: Handle and process cash receipts and disbursements of City funds efficiently and accurately.
  3. Ensure financial accuracy: Verify entries and transactions to maintain the integrity of City financial records.
• Maintain Accounting System:
  1. Enter financial transactions and accounting information accurately into the City’s computer system.
  2. Generate financial reports: Produce reports as directed to support departmental review and decision-making.
  3. Ensure data integrity: Verify entries for accuracy and consistency to maintain reliable financial records. 
• Finance Related Activities:
  1. Manage accounts payable: review all statements and invoices, resolve discrepancies, assign vendor codes, and ensure coding accuracy
  2. Verify invoice details: check invoices for correct tax calculations and update vendor files as needed.
  3. Process departmental bills: Determine City-wide phone bill account distribution and charges for all departments.
  4. Handle utility payments: Code and process all Xcel and Ceterpoint bills for the City
  5. Enter Financial data: Input invoices and other financial information into the City’s accounting software system.
  6. Ensure timely payment: Monitor processing to guarantee invoices are paid promptly and accurately.
  7. Reconcile credit card statements: Verify receipts, enter and reconcile monthly.
  8. Prepare Council materials: copy payment registers and credit card purchase records for inclusion in City Council packets.
  9. Maintain financial records: keep organized electronic files for all City departments related to accounts payable and cash collections.
  10. Perform cash collection: receive, record, and process incoming cash payments efficiently and accurately.
• Public Relations Activities:
  1. Assist front desk operations: support the Permit and Receptionist Account Technicians by greeting visitors and providing general assistance at the information desk.
  2. Handle public inquiries: receive phone calls and respond to questions or complaints regarding municipal activities and services.
  3. Operate switchboard: Manage phone system operations as needed to ensure efficient communication.
  4. Issue permits: process and distribute permits in accordance with City policies and procedures
  5. Provide customer service: Maintain a professional, helpful and courteous approach when interacting with residents and visitors.
• Accounting
  1. Prepare accounting entries: enter general ledger transactions and other financial data into City accounting systems.
  2. Support financial reporting: assist in the preparation of state and federal reports, as well as other computerized or manual financial reports. 
  3. Assist with utility billing: help operate the utility billing system, including entering utility data and generating reports as directed
  4. Ensure accuracy and compliance: Verify financial data for correctness and adherence to City policies and applicable regulations.
• Additional duties: 
  1. Operate audio-visual equipment: Set up and run AV equipment during City Council meetings to ensure clear presentation of materials and smooth meeting operations.
  2. Participate in continuing training:  Attend classes, workshops, and training sessions to maintain and enhance skills relevant to the position.

Minimum Qualifications

• Education: Completion of high school or equivalent.
• Work Experience: Minimum of three years of general office experience, including accounting, financial bookkeeping, work processing, and computer use.
• Clerical skills: experience with accounting tasks, work processing, typing, filing, and general office duties.
• Computer proficiency: knowledge of computer operations and software, including Microsoft Word and Excel.
• Interpersonal skills; ability to interact with the public in a tactful and professional manner.
• Bonding requirement: must have the ability to be bonded. 

Desired Qualifications

• Two years of education from an accredited university, community college or business school.
• Mathematical skills: Strong math skills and experience with cash reconciliations.
• Typing and calculator skills: proficient typing abilities and proficiency in 10-key calculator operation.

Core Competencies
 
•Interpersonal Communication Skills
•Customer Service
•Teamwork and Collaboration
•Positive Leadership
•Adaptability
•Analytical Skills
 
Expected Hours of Work
The position involves 40 hours of work per week.  Work hours are generally from 8:00 am to 4:30 pm., Monday through Friday.  Position requires attendance at some City Council Meetings.  

Salary : $57,616 - $64,854