Human Resources Benefits Coordinator

FUNCTIONAL JOB DESCRIPTION

Job Title:

Benefits Coordinator

Department:

Human Resources

Reports to:

Director of Human Resources

Supervises:

N/A

Description of job:

Summary of Responsibilities:

           Overall responsibility of District Benefit Administration as it relates to: Employee Healthcare, Dental Benefits as well as related billing processes. Orientation and exit programs as they relate to benefits. Also responsible for administration of 403B, Retirement- ERSRI, and work related injuries for all employees.  Responsible for FMLA and Maternity paperwork and calculations.  

Essential Functions:

1.     Coordinate onboarding of new staff, including assisting employees with benefit enrollment process and provides mandatory new hire information to the RI state Pension.

2.     Coordinate the annual medical/dental open enrollment period.

3.     Execute all benefit applications, calculate and enter employee /employer deductions and monitor all employee records and cost share payments for active employee’s health, dental life insurance through the software payroll system. 

4.     Analyze union contracts to determine benefits provided.

5.     Administration of paid time off plans, workers compensation, unemployment compensation and leaves of absence including but not limited to FMLA.

6.     Process all Health, Dental and Life Enrollments, buybacks and coverage changes via vendor website for employees.

7.     Administer COBRA retiree and leave of absence benefit programs, records and processes all payments accordingly.

8.     Process all Life Insurance Portability Notifications.

9.     Process all Dependent Care.

10.  Process all FSA Enrollments/changes and annual notifications.

11.  Work with third party administrator to generate annual Health and Dental invoices for Retirees.

12.  Process all 403(b) Enrollments through OMNI and annual notification of plan availability

13.  Reconcile and Process monthly Health, Dental, Cobra, Retiree and Life Insurance invoices from The Trust and code to the proper General Ledger account.

14. Generate Life Insurance annual Invoices for Retirees.

15.  Maintain database of COBRA/Retiree monthly payments, invoice retirees paying for healthcare and life insurance, invoice employees when out unpaid, on TDI or Workers compensation. Monitor customer accounts for delayed payment or nonpayment and initiate collection efforts as needed.

16.  Process all ERSRI pension paperwork (teacher day counts, salary verifications and retirements for current teachers).

17.  Liaison to all NKSD employees/Retiree for all Benefit related issues

18.  Provide backup to Human Resource Generalist during absence ensuring continuity of HR operations.

19.  Administer employee Wellness program offered through RI Trust healthcare wellness program.

20.  Monitor hours worked to comply with regulations under the Affordable Care Act.

21.  Coordinate with third party administrator to create 1095-C records for all employees who have access to healthcare as well as retirees that carry a healthcare policy and file electronically with IRS.

22.  Calculates taxable income for non-dependents on a yearly basis.

23.  Other duties as requested by Director of Human Resources.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each of the above noted essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Citizenship, residency or work visa required.

Education and/or Experience:

Bachelor degree or Associated degree in Human Resources or related degree preferred.  Minimum of Three (3) years of experience in Benefits Administration role. Experience in the public sector and in a unionized environment a plus.

License/Certificate/Certification:

Technological and/or Technical Skills:

Excellent computer skills, including proficiency in Google Workspace and human resource information systems, such as Aesop, Excel, Munis or similar enterprise software product or applications. Experience importing and exporting files to different web based software a plus.

Communication Skills:

Strong oral and written communications skills. 

Planning Skills:

Ability to prioritize needs and respond to requests in an organized manner.

Interpersonal and Problem solving skills:

Excellent organizational and interpersonal skills.

Independent judgement and initiate in planning and organizing benefit functions in compliance with policies and protocols and state, federal and local laws.

Ability to define problems, retrieve data and establish facts and then draw valid conclusions.

Capable of working collegially with all levels of administration and staff.

Terms of Employment:

Per GCB

Evaluation:

Per GCB

Date: June 2025