Executive Assistant to the President - 5 years experience

Join Our Growing Team!

At North Forest Office Space, we don't just build offices, we create thriving workspaces. We're expanding across Texas, Western New York, Florida and Colorado and we're looking for a dynamic Executive Assistant to join our company in Tampa, FL. Our vision is to make leasing simple for our customers. We uphold values of uncompromising integrity, and the willingness to "go the extra mile" for our customers, suppliers, and team members. These values, along with our commitment to continuous improvement, are the bedrock of our success.

Why North Forest?

• Growth: Be part of a growing company with exciting challenges.
• Stability: Enjoy the security of a stable, well-established company.
• Culture: Thrive in a work environment built on respect for people, innovation, and continuous improvement.

Position Summary:

We are seeking a high-impact Executive Assistant to serve as a trusted partner to our Principal/Owner. This is an elevated Executive Assistant role designed for a seasoned professional who thrives in a high-trust, high-performance environment and is comfortable supporting both business operations and family enterprise responsibilities.

This role extends beyond traditional administrative support. The Executive Assistant serves as a trusted thought partner, organizational anchor, and key point of coordination—helping prepare information, organize priorities, and support thoughtful decision-making. Working closely with the Principal/Owner, this role helps ensure time, attention, and energy are aligned with the highest-impact priorities across the business, senior leadership team, and family governance activities.

While this role is based in the Tampa region, North Forest Office Space is headquartered in Buffalo, NY, with active markets and family ownership members located across multiple regions. This position requires regular coordination with senior leadership, area markets, advisors, and family members who may be remote. The successful candidate will be comfortable building strong relationships, trust, and alignment across distributed teams while serving as a consistent, reliable presence for the Principal/Owner.

This is a full-time, in-office position based in the Tampa region.

Key Responsibilities and essential functions of the role:

Relationship & Culture Stewardship

• Build and maintain trust-based relationships across NFOS senior leadership, development teams, ownership, family members, and external advisors
• Establish and maintain a strong, trust-based relationship with family members of the Principal/Owner
• Demonstrate neutrality, professionalism, maturity, and sound judgment in all interactions
• Contribute to a respectful, collaborative, values-driven team culture
• Serve as a consistent extension of the Principal/Owner’s leadership presence

Executive Partnership & Workflow Support

• Partner daily with the Principal/Owner to manage priorities, calendar, workflows, and commitments
• Ensure time and focus remain aligned with the highest-impact goals and initiatives
• Lead coordination of meeting rhythms across executive, senior leadership, development, ownership, and operational workflows

Chief-of-Staff–Lite Coordination

• Serve as a trusted listener and sounding board, helping surface issues early and maintain alignment
• Support priority alignment across the development team, NFOS senior leadership, and family governance
• Coordinate closely with senior leaders and the Development & Strategy Manager on meeting preparation, materials, and follow-through
• Assist with planning and logistics for leadership meetings, offsites, and related travel

Communication, Documentation & Organization

• Manage inbox and consolidate communications and respond to emails when appropriate.
• Draft and edit professional emails, documents, and presentations
• Lead the creation and maintenance of organized documentation systems, ensuring accuracy, structure, and timeliness
• Coordinate signatures, documentation, and information requests

Family Ownership & Advisor Coordination

• Support family ownership and governance communications and logistics
• Coordinate with legal, financial, tax, and business advisors
• Organize family governance materials and documentation for review
• Conduct research on family enterprise, governance, philanthropy, education, and related topics at the direction of the Principal/Owner; identify credible resources and maintain organized reference materials to support informed discussion and decision-making.
• Administer investment account records and administrative needs for the next generation (no investment decision-making)

Personal & Confidential Support

• Support personal travel, scheduling, and administrative needs for the Principal/Owner
• Coordinate family-related logistics in partnership with the Principal/Owner’s spouse
• Maintain absolute discretion and confidentiality

Education and Experience / Certification or License

• 5–7 years supporting a senior executive or principal in a complex, fast-paced environment
• Demonstrated ability to anticipate needs and manage complex workflows
• Exceptional judgment, emotional intelligence, and professionalism
• Strong organizational, communication, and analytical skills
• Ability to handle sensitive matters with discretion and neutrality
• Proficiency with Google Workspace
• Experience coordinating with external advisors (legal, tax, financial) is a plus

Knowledge, Skills and Abilities

• Exceptional ability to build and maintain trust across diverse stakeholders
• Strong written and verbal communication skills
• Highly organized and proactive, with strong follow-through
• Ability to create order from complexity
• High attention to detail with strong situational awareness
• Comfortable supporting a mix of strategic, administrative, and confidential responsibilities

Physical Requirements/Working Conditions:

This role involves the ability to sit for extended periods while managing scheduling, correspondence, data entry, and document preparation. Occasional movement within the office is required to attend meetings and collaborate with team members.

What We Offer:

• Competitive wage and benefits package
• 401(K) Matching
• Variable Compensation Program
• Dental & Vision insurance
• Health insurance
• Health savings account with company contribution
• Life insurance
• Paid time off
• 7 paid holidays
• Tuition reimbursement
• Mileage reimbursement
• Cell phone reimbursement

Apply Now!

Be a part of something bigger at North Forest Office Space. Join us in creating inspiring workspaces and experience a career where your contributions truly matter.

Pay: $80,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Executive administrative support: 5 years (Required)

Work Location: In person

Salary : $80,000 - $100,000