Secretary – Federal Programs and Special Education

Position Title: Secretary – Federal Programs and Special Education

Contract Period: Twelve Months: 188 7.75-Hr School Days and 52 6-Hr Summer Days

Qualifications:

• Minimum of high school diploma. Two-year associates degree from a recognized business school or minimum of two years’ experience in a related position or educational institution preferred.
• Acceptable degree of proficiency in keyboarding as determined by district administration
• Working knowledge of basic office procedures and the operation of common office equipment and machines
• Demonstrates aptitude of the work to be performed
• Ability to work well with others as a confidential team member as well as independently
• Such alternatives to the above qualifications as the Superintendent and/or Designee may find appropriate and acceptable

Reports to: Director of Special Education and Superintendent and/or Designee

Position Goal: To assure the smooth and efficient operation of the specified functions so that the maximum positive impact on the education of children can be realized.

Position Responsibilities:

• Prepare for monitoring by the State Programs Office for Special Education and Title Programs
• Order and keep records of materials ordered, received, and invoiced for federal programs
• Compile Title I class and parent lists
• Keep records of all federal programs expenditures and check monthly purchase orders against the check register
• Type, mail, and file all correspondence related to federal programs
• Prepare documents and files related to federal auditing and monitoring
• Maintain time-on-task sheets for professional and paraprofessional employees paid with Title funds
• Organize the annual Title I parent meeting and other meetings as required
• Attend meetings, seminars, and training related to federal programs and special education as required
• Maintain all files pertaining to Compliance Monitoring for Special Education and Title programs
• Complete file review checklist for Compliance Monitoring for Special Education and Title programs
• Assist with the collection of Compliance Monitoring information for Special Education and Title programs
• Schedule all events related to Early Intervention and IEPs for all student disabilities, including the gifted. Inform students, teachers, and additional staff as warranted of upcoming meeting dates, times, and places. Invite in writing parents and guardians to attend IEP meetings.
• Maintain and track IEP process requirements in Sapphire
• Schedule alternative education due process meetings
• Assist Child Accounting department with PA state mandated reporting and data validation
• Coordinate annual cost settlement for School Based Access Program Medicaid reimbursement
• Perform tasks for managing the administrative, compliance, and billing processes related to obtaining federal Medicaid reimbursement for health-related services provided to eligible students
• Reconcile interim payments with actual expenditures of Special Education Medicaid and attend mandatory PDE training and disseminating information to service providers within the district
• Other duties as assigned by the Director of Special Education or Superintendent and/or Designee

Evaluation: Performance will be evaluated annually.

This job description is not intended to be an all-inclusive list of duties, responsibilities, or qualifications associated with the position. The North East School District reserves the right to modify this job description at any time in response to changing district needs and federal/state mandates, funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.

The North East School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, national original, age, disability, genetic information, pregnancy or other protected characteristic as outlined by federal, state or local laws. The Board requires that employees comply with the statutory responsibilities cited in the Pennsylvania School Code, the rules and regulations of the Pennsylvania Department of Education, and all local, state and federal mandates.

Pay: $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Business: 2 years (Preferred)

Ability to Commute:

• North East, PA 16428 (Required)

Work Location: In person

Salary : $24