Human Resources & Administrative Assistant

Position Title: Human Resources & Administrative Assistant

Working Title: HR/Admin Assistant

Classification: Full-time, hourly, non-exempt, benefits eligible

Location: Onsite, Millerton, NY

Hours: 35 hours per week, Monday through Friday, 9am-5pm with expected breaks

About NECC:

At the North East Community Center we work to advance the well-being of all people in our rural region by responding to their diverse needs through services, programs, and partnerships. Headquartered in Millerton, NY, NECC serves Dutchess County by making opportunities and support available to all our residents through programs and partnerships. We see our work bring neighbors together and build connections that lead to positive change in the towns and villages we serve. Focus areas include Youth, Seniors, Food Access, Case Management, Transportation, and the Farmer’s Market, among other critical services for our area residents.

Primary Role:To provide professional level support to the administrative unit, specifically supporting the Human Resources function, and serving as a frontline resource for employees and applicants regarding routine HR processes. Additional reception/administrative support is provided as a backup to the Senior Administrative/Fiscal Assistant. Working under the direction of the Administrative Director, this position supports the employee lifecycle from recruitment through separation, including recruitment coordination, onboarding, personnel records, benefits administration, training coordination, HR communications, performance-management administration, and other routine human resource processes.

The position requires a high degree of confidentiality, accuracy, organization, professionalism, and sound judgment. The Administrative/HR Assistant is expected to recognize when an issue requires the involvement of the Administrative Director or Executive Director. The HR/Admin Assistant does not independently make hiring, compensation, disciplinary, termination, employee-relations, or other employment decisions unless specifically delegated by the Administrative Director or Executive Director.

Responsibilities:

• Prepare HR correspondence including hiring communication, basic benefits information, performance related correspondence (as needed)
• Perform frontline hiring processes such as corresponding with candidates, scheduling interviews and preparing materials, basic resume screening as instructed, assisting with reference checks, and pre-employment screening
• Coordinate with Admin unit and assist with new employee orientation, onboarding/orientation, onboarding checklists, benefits enrollment/termination, and separation processes and checklists
• Maintain personnel files
• Track employee training, certifications, and performance dialogues. Coordinate logistics for these processes as needed
• Assist with HR audits and reporting
• Maintain employee leave records and assist with required documentation
• Answer routine HR inquiries, referring any larger concerns to the Administrative Director
• Assist with maintenance and retention of personnel files, digital and otherwise
• Assist with correspondence, requests for information, reproduction/collation, meeting/event preparations, and other logistics as needed
• Maintain internal admin calendars including interview appointments, benefits meetings, and personnel meetings (as needed)
• Assist with payroll preparation, including timecard verification, following up with supervisors regarding missing or incomplete payroll information
• Fax, copy, scan, and create documents
• Assist the Administrative Director with Board support as necessary
• Serve as backup for the Senior Administrative/Fiscal Assistant for opening and closing the main office/building as needed, including during absences, schedule changes, or other coverage needs
• Provide backup phone and reception coverage as needed, including during staff breaks, absences, or periods of high activity
• Assist with basic front-office coverage when necessary to ensure continuity of operations
• Perform these duties in accordance with established organizational procedures and security/confidentiality requirements
• Attend monthly Admin Team meetings and staff meeting
• Maintain regular attendance

Required Skills and Behaviors:

• Has a positive and friendly attitude
• Able to strictly protect and maintain confidential information
• Able to follow instructions and respect those with authority over topic or area
• Flexible and can problem solve quickly if a situation demands
• Reliable and punctual
• Utilizes proactive thinking and problem-solving skills.
• Excellent communication in person, writing, and via technologies
• Ability to maintain patient, professional demeanor when dealing with a diverse community of volunteers, parents, staff, and others
• Strong organizational skills with a respect for accuracy, timeliness, and detail
• Ease in working as part of a professional, committed team with a good sense of humor
• Self-starter who asks questions appropriately but takes initiative to move projects forward
• Good grasp of the language & grammar; excellent basic writing skills
• Embraces the Center’s mission and programs
• Follows all NECC Policies & Procedures
• Models NECC values at all times

Qualifications:

Required:

• Minimum 2 years of complex or high-level office experience
• Experience discretely handling confidential information

Preferred:

• Educational degree, certifications or professional development related to position responsibilities
• Bi-lingual/Spanish speaking

ADA Requirements:

• Ability to lift a 50-pound box
• Ability to walk up and down stairs

Supervisor:

Mollee Alquesta, Administrative Director, Direct Supervisor

Effective Date: August 24, 2026

NECC is an Equal Opportunity Employer and Program Provider, and does not discriminate on the basis of race, ethnicity, sex, sexual orientation, gender identity, age, national origin, political belief, marital status, veteran’s status, or disability.

Pay: $21.98 - $25.27 per hour

Expected hours: 35.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Health insurance
• Paid jury duty
• Paid time off
• Parental leave

Experience:

• Office: 2 years (Required)

Ability to Commute:

• Millerton, NY 12546 (Required)

Work Location: In person

Salary : $22 - $25