What are the responsibilities and job description for the Research Program Administrator position at North Carolina State University?

Posting Information

Posting Number	PG194975EP
Internal Recruitment	No
Working Title	Research Program Administrator
Anticipated Hiring Range	$65,000-$73,525
Work Schedule	Monday-Friday, 9:00 a.m.-6:00 p.m., with some scheduling flexibility
Job Location	Raleigh, NC
Department	Entomology and Plant Pathology
About the Department	As part of the Land Grant University, the Department of Entomology and Plant Pathology in the College of Agriculture and Life Sciences at North Carolina State University is composed of over 40 faculty members who direct a broad portfolio of programs in teaching, research, and extension. Collectively, these strengths not only serve our clientele and our science but also provide a rich environment for graduate education and training that can be tailored to the specific career interests of the student, irrespective of whether they prefer training in the basic sciences or are preparing for a career in extension. Our education and research programs provide graduate and undergraduate students with unique hands-on learning opportunities using the latest technologies. Entomology and Plant Pathology houses the Plant Disease and Insect Clinic, the Larry Grand Mycological Herbarium, Micropropagation and Repository Unit, Structural Pest Management Training Facility, an Insect Museum with 1.9 million vouchered insects, and the Center for Integrated Fungal Research. The College of Agriculture and Life Sciences houses 12 Academic departments with 294 faculty, 2,891 undergraduate students and 899 graduate students. The College is home to 18 research stations strategically located across the state that enhance our interactions with our farmers, stakeholders, and industry partners.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	As the Research Administrator, you will support the expanding Screwworm Gene-Drive Research Program led by Dr. Max Scott by providing high-level project management, research administration, and operational coordination. Following several recent grant awards focused on developing innovative genetic control methods for the New World screwworm, the program is growing its portfolio of externally funded research projects and collaborations .Working closely with Dr. Scott, you will independently manage the administrative execution of multiple complex research projects, coordinating the requirements and operations needed to support their successful implementation. Key Responsibilities : Coordinate project timelines, milestones, deliverables, grant administration, fiscal activities, research operations, personnel processes, subawards, external partnerships, regulatory requirements, and sponsor reporting. Manage competing priorities, identify project risks and administrative barriers, and coordinate solutions with university and external stakeholders. Coordinate daily operational activities, including research-related travel, purchasing, logistics, communications, and meetings. Provide administrative and operational support to the faculty program lead for research activities, collaborations, and dissemination of findings. Serve as a resource for research personnel and collaborators regarding project administration, timelines, documentation, and applicable university and sponsor requirements. Develop and refine project management tools, administrative processes, and laboratory procedures to improve coordination, accountability, and efficiency. Provide research administration, project coordination, and operational support for the Screwworm Gene-Drive Research Program and related activities as assigned. Participate in special projects and other activities that support program administration and advancement. If you are an organized, proactive professional who enjoys coordinating complex research projects and supporting scientific collaboration, we welcome you to apply and contribute to the successful execution of the Screwworm Gene-Drive Research Program. This position is initially established for a one-year duration, with continuation dependent upon the availability of funding.
Other Responsibilities	In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Qualifications

Minimum Education and Experience	Bachelor's degree; or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Organizational and time-management skills to coordinate multiple projects, prioritize competing deadlines, and complete tasks within established timelines. Knowledge of written and oral communication practices, including document editing, proofreading, and preparation of formal reports. Ability to work independently with minimal supervision while collaborating with research and administrative teams. Knowledge of administrative procedures and the ability to assess routine operational issues, identify solutions, and resolve barriers. Ability to communicate professionally with university faculty, scientific personnel, international partners, funding agency representatives, and administrative staff. Knowledge of project and office management practices, including budget tracking, expenditure monitoring, recordkeeping, and editing scientific or technical documents.
Preferred Qualifications	Master's degree in a biological science or a related field. Background in academic or research project management involving complex, externally funded projects. Familiarity with university systems and processes related to research administration, human resources, travel, procurement, and regulatory compliance.
Required License(s) or Certification(s)	N/A
Valid NC Driver's License required	No
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	10/26/2026
Anticipated Close Date	11/09/2026; if posting is still active we are accepting and reviewing applications.
Special Instructions to Applicants	Please include a cover letter, resume/CV, and contact information for professional references.

Position Details

Position Number	00112387
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Department ID	111801 - Entomology and Plant Pathology
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Salary : $65,000 - $73,525

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