What are the responsibilities and job description for the Executive Assistant position at North Carolina A&T State University?
Classification Information
Position/Classification Title
Executive Assistant
Classification Type
SHRA
Position required to work during periods of adverse weather or other emergencies:
N - Not Mandatory
Minimum Experience/Education
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.
Preferred Years Experience, Skills, Training, Education
Bachelor’s degree and five years of progressive university administrative experience.
Required License or Certification
Position Overview
Primary Purpose of Position
The Executive Assistant will provide administrative support for the Dean of the College of Business and Economics. The Executive Assistant supports the Dean through appointment and travel scheduling. This position is involved in a variety of assignments and high impact projects requiring scheduling, creative planning, confidentiality, internal and external communication. The Executive Assistant is responsible for proactive and effective support of the Dean’s activities based on a thorough understanding of priorities and internal and external relationships.
Public contact is a major component, both internal and external to the College. The position’s incumbent will frequently interact and coordinate College activity within the work unit with key University central offices. Work requires regular contact with the offices of the Chancellor, Vice Chancellors, Provost, Deans, and other leaders and vendors outside of the University community. This position coordinates business functions of the College that include monitoring and interpreting policies and procedures and personnel administration. In addition, the position’s incumbent is responsible for providing advice on general College or operational issues and concerns, and helping to carry out strategies and plans.
Public contact is a major component, both internal and external to the College. The position’s incumbent will frequently interact and coordinate College activity within the work unit with key University central offices. Work requires regular contact with the offices of the Chancellor, Vice Chancellors, Provost, Deans, and other leaders and vendors outside of the University community. This position coordinates business functions of the College that include monitoring and interpreting policies and procedures and personnel administration. In addition, the position’s incumbent is responsible for providing advice on general College or operational issues and concerns, and helping to carry out strategies and plans.
Primary Function of Organizational Unit
North Carolina Agricultural and Technical State University (NCAT) is an 1890 land-grant doctoral research university dedicated to learning, discovery, and community engagement. It is the largest historically black college or university (HBCU) in the nation and its enrollment exceeds 11,500 students, approximately 1,500 of whom are graduate students. The students are served by more than 700 faculty, teaching at the baccalaureate, masters and doctoral levels. The University is committed to excellence in teaching and learning.
Work Hours
8:00 - 5:00
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)
Key Responsibilities and Related Competencies
Required Competency
Work Coordination/Planning
Duties
Coordinates logistics for internal and external meetings; coordinates internal and external vendors, (catering services, travel agencies, purchasing vendors, etc.); prepares agenda and meeting materials for meetings, conferences, and retreats; handles the mechanics for preparing meetings, attends meetings, serves as recorder and follows through on action items discussed in meetings.
Organizes and assimilates documents for Deans and Direct Reports. Tracks and monitors pending issues for follow-up; coordinates and prepares travel for the Provost which includes airline/rail ticketing, conference registration, hotel reservations, and state vehicle reservations.
Organizes work to meet internal target dates.
Prevents scheduling conflicts or
anticipates and resolves conflicts.
Organizes and assimilates documents for Deans and Direct Reports. Tracks and monitors pending issues for follow-up; coordinates and prepares travel for the Provost which includes airline/rail ticketing, conference registration, hotel reservations, and state vehicle reservations.
Organizes work to meet internal target dates.
Prevents scheduling conflicts or
anticipates and resolves conflicts.
Required Competency
Communication - Verbal/Written
Duties
Writes, reviews, edits and distributes various correspondence; composes and formats speeches, reports and presentation materials requiring word-processing, editing and proof-reading; prepares meeting information and records and transcribes minutes for deans and administration council meetings.
Researches, gathers, and compiles data for reports pertaining to all academic and administrative projects managed by the Provost and Vice Chancellor for Academic Affairs. Independently researches,
develops, and composes presentation materials and speeches for the administrator in a variety of settings. Anticipates administrator’s needs to initiate written communication for administrators review. Edits documents developed from outside sources to incorporate the administrator’s personal style.
Researches, gathers, and compiles data for reports pertaining to all academic and administrative projects managed by the Provost and Vice Chancellor for Academic Affairs. Independently researches,
develops, and composes presentation materials and speeches for the administrator in a variety of settings. Anticipates administrator’s needs to initiate written communication for administrators review. Edits documents developed from outside sources to incorporate the administrator’s personal style.
Required Competency
Budget Management
Duties
Manages budgets assigned to the Provost and Vice Chancellor for Academic Affairs (Foundation, State, Unrestricted, Sodexo, etc.) utilizing AggieMart and other appropriate systems. Compiles budget reports using Excel on request. Works closely with the office of budget and planning on budgetary planning and accounts reconciliation accounts assigned director to the Office of the Provost. Manages the overall budget for the Provost by reporting expenditures and allocation of funds and sources on a regular basis.
Required Competency
Program Knowledge
Duties
Provides direct administrative support to the Provost and Vice Chancellor for Academic Affairs. Applies substantive knowledge of the mission, vision, and organizational structure of the university in order to assist in the scope, diversity, and complexity of all program operations and organizational commitments. Quickly adapts to understand and apply priorities, nuances, appropriate protocol, and specific preferences of the Provost and Vice Chancellor for Academic Affairs, and constituents.
Collaborates with the deans and other administrators as necessary to prepare meeting information, reports, etc. Collaborates with various internal and external constituents (Board of Governors, Cabinet, deans, administrative councils, etc.).
Collaborates with the deans and other administrators as necessary to prepare meeting information, reports, etc. Collaborates with various internal and external constituents (Board of Governors, Cabinet, deans, administrative councils, etc.).
Required Competency
Problem Solving
Duties
Anticipates and negotiates solutions for potential problems that could impact the schedule for the Provost and Vice Chancellor for Academic Affairs and/or the responsibilities and activities of the office. Routinely coordinates and facilitates solutions with internal and external organizations and constituents, including the Executive Assistants of the direct reports; other members of the staff; the Chancellor and/or cabinet members.
Position Information
Working Title
Executive Assistant
Competency Level
Journey
Position Number
002946
Recruitment Range
$54,717 - $55,000
FLSA
Non-Exempt
Appointment Type
Permanent - Full-time
FTE
40 hours/week, 12 months
If Time Limited, Appointment Length
Organizational Division
Dean's Office - College of Business & Economics
Organizational Location
College of Business & Economics
Organizational Unit
Dean's Office - College of Business & Economics
Posting Detail Information
Posting Number
SHRA3083
Open Date
12/22/2025
Close Date
01/20/2026
Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
Employee Benefits available to NC A & T permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Aetna – State Health Benefits of North Carolina
- NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans – 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link
https://jobs.ncat.edu/postings/39273
Salary : $54,717 - $55,000