Recruitment Coordinator

Recruiting Coordinator

Location: Jupiter, FL

Position Overview

My client is seeking a highly organized and detail-oriented Recruiting Coordinator to support the continued growth of their investment and business teams. This individual will work closely with senior recruiters and marketing leadership to manage recruiting operations and ensure an efficient, professional, and positive candidate experience throughout the hiring process.

The ideal candidate is proactive, adaptable, and comfortable managing multiple priorities in a fast-paced environment. Strong administrative, communication, and organizational skills are essential for success in this role.

Key Responsibilities

Interview Coordination and Scheduling

• Coordinate high-volume interview schedules across multiple positions, teams, and time zones.
• Manage multiple calendars, confirm availability, and communicate interview logistics to candidates and hiring teams.
• Schedule and organize in-person, virtual, and panel interviews.

Candidate and Hiring Team Communication

• Serve as a primary point of contact for candidates throughout the interview process.
• Facilitate communication among recruiters, hiring managers, interviewers, and candidates to ensure a smooth and timely hiring experience.
• Send interview confirmations, reminders, updates, and follow-up communications.
• Communicate last-minute scheduling adjustments and changes to all relevant parties.

Recruiting Operations and Administrative Support

• Maintain accurate and up-to-date candidate information within the Applicant Tracking System (ATS).
• Ensure the integrity of recruiting data and adherence to applicable hiring and recordkeeping procedures.
• Handle confidential candidate information with discretion and professionalism.
• Prepare recruiting reports and dashboards to monitor pipeline activity and key hiring metrics.

Minimum Qualifications

• Bachelor's degree or equivalent relevant professional experience.
• 0–3 years of experience in recruiting coordination, interview scheduling, or administrative support.
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Experience using an Applicant Tracking System (ATS).
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills and the ability to interact professionally with candidates and internal stakeholders.
• Ability to prioritize competing responsibilities, meet deadlines, and adapt to changing business needs.

Compensation and Benefits

• Competitive base salary
• Bonus opportunities
• Health, dental, vision, life, and disability insurance
• 401(k) retirement plan