Recruiting Coordinator

Recruiting Coordinator – Investment Management

Location: Jupiter, FL | Onsite

Compensation: $70,000–$100,000 Base Salary

Employment Type: Full-Time, Direct Hire

About the Opportunity

Our client, a highly successful, technology-driven investment management firm with approximately $10 billion in assets under management, is seeking a bright, motivated, and highly organized Recruiting Coordinator to join its growing talent acquisition team in Jupiter, Florida.

This is an exciting opportunity to join a well-established quantitative investment firm known for its analytical approach, innovative culture, and commitment to attracting exceptional talent. The firm offers a collaborative, high-performance environment where employees are encouraged to take ownership, think proactively, and contribute beyond their immediate responsibilities.

The Recruiting Coordinator will work closely with the recruiting team to support hiring initiatives across multiple business functions, providing a seamless, high-touch experience for candidates, hiring managers, and internal stakeholders.

This position is ideal for an early-career professional or recent college graduate who is eager to build a career in talent acquisition, enjoys working in a fast-paced environment, and takes pride in delivering exceptional service. Prior financial services experience is not required.

Key Responsibilities

Interview Coordination & Scheduling

• Coordinate high-volume interview scheduling across various departments, roles, and time zones.
• Manage multiple hiring calendars, coordinate interviewer availability, and ensure all interview logistics are accurately communicated.
• Arrange virtual, in-person, and panel interviews while accommodating complex schedules and competing priorities.
• Proactively anticipate scheduling conflicts, troubleshoot last-minute changes, and ensure a smooth interview process for all parties.
• Partner closely with recruiters and hiring managers to maintain momentum throughout the hiring process.

Candidate Experience & Communication

• Serve as a primary point of contact for candidates throughout the interview process, ensuring a professional, welcoming, and personalized experience.
• Deliver timely interview confirmations, scheduling updates, reminders, and follow-up communications.
• Exercise sound judgment, empathy, and discretion when communicating with candidates at various stages of the recruitment process.
• Build positive relationships with candidates and internal stakeholders through responsive, thoughtful, and polished communication.
• Represent the firm professionally while maintaining a high standard of candidate care and confidentiality.

Recruiting Operations & Administrative Support

• Maintain accurate and up-to-date candidate information within the Applicant Tracking System (ATS).
• Support recruiting processes, candidate tracking, and overall pipeline management.
• Prepare recruiting reports and dashboards to monitor hiring activity, pipeline metrics, and recruitment progress.
• Assist with additional recruiting projects, process improvements, and administrative initiatives as needed.
• Handle confidential candidate and business information with professionalism and discretion.
• Identify opportunities to streamline workflows and improve the overall efficiency of the recruiting function.

Qualifications

• Bachelor's degree preferred; recent graduates are encouraged to apply.
• 0–3 years of professional experience, ideally in recruiting coordination, human resources, administrative support, client services, or another highly organized, service-oriented environment.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities.
• Excellent written and verbal communication skills, with a polished and professional approach to interacting with candidates and stakeholders.
• Proactive, resourceful, and comfortable taking initiative without requiring constant direction.
• Strong problem-solving skills and the ability to think quickly and adapt to changing priorities.
• High level of emotional intelligence, empathy, and commitment to providing an exceptional candidate experience.
• Positive, team-oriented attitude with a willingness to take on responsibilities both large and small.
• Strong work ethic, intellectual curiosity, and genuine motivation to learn and grow.
• Proficiency with Microsoft Office and comfort learning new technology platforms.
• Previous experience with an Applicant Tracking System (ATS) is a plus, but not required.
• Interest in financial services, investment management, or quantitative trading is a plus, but prior industry experience is not necessary.

What Makes This Opportunity Unique?

• Competitive Compensation: Base salary of $70,000–$100,000, commensurate with experience.
• Career Development: Gain hands-on exposure to recruiting within a sophisticated investment management organization, with the opportunity to learn directly from experienced talent acquisition professionals.
• Collaborative Environment: Join a close-knit recruiting team where your contributions are visible, valued, and impactful.
• Exceptional Office Environment: Work in a beautiful Jupiter, Florida office with scenic views, daily snacks and refreshments, a salad bar, catered lunches, and team dining traditions.
• Growth & Exposure: Partner with professionals across multiple business functions and gain insight into recruiting within a highly analytical, performance-driven organization.
• Workplace Flexibility: This is an onsite position, particularly during onboarding and training, with potential for limited work-from-home flexibility as employees become established in the role.

Who Will Thrive in This Role?

The ideal candidate is someone who genuinely enjoys staying busy, solving problems, and helping others. You are naturally organized, quick on your feet, and comfortable working in an environment where priorities can shift throughout the day. You take ownership of your work, approach challenges with a solutions-oriented mindset, and understand that even the smallest details contribute to a great candidate experience.

Above all, you bring a positive attitude, strong work ethic, and a genuine desire to contribute to a high-performing team.