Experienced Recruiting Coordinator

Experienced Hire Recruiting Coordinator

Chicago, Illinois, United States (On-site)

Overview

We're looking for an Experienced Hire Recruiting Coordinator to join a high-performing recruiting operations team. This person will support 2–3 Experienced Hire Recruiters and play a key role in coordinating a high-touch recruiting process for experienced candidates and senior business leaders.

Contract-to-hire opportunity with the potential to convert to a permanent position for strong performers.

Core Responsibilities

• Provide a high-touch, white-glove candidate experience throughout the recruiting process
• Coordinate phone, video, and in-person interviews across multiple calendars, time zones, and international locations
• Partner closely with Experienced Hire Recruiters to keep interview processes organized, accurate, and moving quickly
• Manage complex and last-minute scheduling changes while maintaining a high level of attention to detail
• Greet candidates onsite, provide office tours, and serve as a welcoming point of contact throughout the interview experience
• Communicate professionally with candidates, recruiters, hiring managers, and senior business leaders
• Maintain accurate candidate information and recruiting activity within the applicant tracking system
• Support recruiting operations and process improvement initiatives, including opportunities to leverage AI and automation
• Take on additional recruiting-related projects and responsibilities as needed

Skills and Experience

• Minimum of one year of recruiting, HR, administrative, or coordination experience
• Recent graduates may be considered with strong corporate internship experience in recruiting, HR, or administration
• Bachelor's degree required; 3.5 GPA preferred
• Strong attention to detail and exceptional organizational skills
• Comfortable managing multiple priorities in a fast-paced, high-pressure environment
• Proactive and anticipatory mindset with the ability to stay ahead of scheduling needs
• Professional and polished communication skills with the maturity to interact with senior professionals and business leaders
• Comfortable working across multiple time zones and with international candidates and stakeholders
• Strong interest in recruiting operations, technology, and process improvement
• Greenhouse, Workday, or recruiting technology experience is a plus
• Junior agency recruiters with strong coordination and candidate-facing experience are encouraged to apply
• Must be comfortable working onsite in Chicago five days per week