Administrative Assistant

The Administrative Assistant will deliver administrative and operational support to leadership teams, ensuring smooth coordination of scheduling, travel, reporting, and office functions. This role demands strong organization, meticulous attention to detail, and the ability to anticipate needs in a high-volume, dynamic setting.

Key Responsibilities

• Manage and synchronize calendars, arrange internal and external meetings, and resolve scheduling conflicts as needed
• Create detailed travel plans, including flights, ground transportation, and lodging
• Produce and assemble presentations, reports, and other materials to support leadership and team initiatives
• Maintain organized contact databases and digital filing systems to ensure accuracy and easy access to information
• Facilitate communication with portfolio companies, collaborating across departments to keep processes running smoothly
• Assist with general accounting and administrative tasks, including tracking invoices, managing payables, and organizing financial documentation
• Work with portfolio business leaders to ensure timely and complete monthly reporting submissions
• Support basic office management and front-desk duties
• Perform other duties and projects as assigned

Qualifications

• 1–5 years of administrative or executive support experience, ideally in private equity, finance, or a multi-entity environment
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and PDF tools
• Exceptional organizational abilities and attention to detail
• Strong written and verbal communication skills
• Capacity to manage multiple priorities and deadlines in a fast-paced setting
• Professional demeanor, discretion, and sound judgment