What are the responsibilities and job description for the Office Support Specialist position at North American Ice Cream Association?
The North American Ice Cream Association is committed to advancing the ice cream and frozen dessert industry and furthering the success of our member businesses by providing meaningful network connections and expertise, innovative educational opportunities, and ongoing strategic leadership.
Duties
- Provide administrative support to ensure the efficient operation of the office.
- Answer and direct phone calls, take messages, and respond to inquiries about membership programs and projects.
- Perform data entry, manage and update records, and maintain filing systems about membership programs and projects.
- Coordinate and schedule appointments, and meetings, about membership programs and projects.
- Assist with the preparation of reports, presentations, and other documents.
- Assembling and handling of incoming and outgoing mail and packages.
- Assist with project coordination and follow-up on action items.
- Maintain office supplies inventory and place orders when necessary
Requirements
- Proven experience as an administrative assistant or in a related role
- Proficient in MS Office, Google Workspace and other relevant software applications
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Attention to detail and problem-solving skills
- Ability to handle confidential information with discretion
- Knowledge of office management systems and procedures
- Experience with calendar management and scheduling appointments
- Experience with phone systems and customer service
- Ability to transcribe meeting minutes accurately
- Previous experience with project management off site is a plus
To apply for this position, please submit your resume along with a cover letter highlighting your relevant experience.
Only qualified candidates will be contacted for an interview.
Thank you for your interest in joining our team!
Job Types: Full-time, Part-time
Pay: $17.66 - $18.53 per hour
Work Location: In person
Salary : $18 - $19