Right of Way Project Manager

Project Manager

Location: Kissimmee, Florida

Description

The Right of Way (ROW) Project Manager is responsible for overseeing one or more projects, ensuring effective management of both the project and its employees. The Project Manager demonstrates strong leadership abilities and essential business skills, which are necessary for guiding teams and achieving project objectives. A solid foundation in management, budgeting, and analysis is required for success in this position.

• Assist management with client contract negotiations.
• Review and understand contract/work order and terms for both client and agents.
• Coordinate with the supervisor in developing project scope, budget, deliverables, and milestones and meet client’s needs.
• Refine company standard operating procedures (SOP) in agreement with client specifics and remain current on company SOP updates and implement project SOPs.
• Serve as the company’s onsite representative for internal functions and attend client meetings, functions, etc.
• Assist in the scheduling and completion of onsite audits.
• Ensure accuracy of client reports and GIS reporting tools.
• Attend initial project kick-off meetings and subsequent project conference calls.
• Communicate potential cost overruns and scope changes with the client in a timely manner.
• Coordinate with accounting in verifying client invoices and follow up with clients.
• Approve project related expenses.
• Manage direct reports and field personnel, handle office-related issues, etc.
• Hold regular management meetings for improved communication and training.
• Communicate client scope changes with direct reports.
• Provide alignment between delivery and services with shared services.
• Generate and submit change order documentation to support scope changes when necessary.
• Monitor and coordinate staffing levels with clients.
• Provide project reporting to the client in accordance with the client’s schedule or as directed by Supervisor.
• Assist Supervisor by providing guidance on staffing.
• Assist with or approve disciplinary warnings and terminations in compliance with company policy and must notify HR prior to any disciplinary action being issued and ensure physical presence to address any employee issues.
• Provide coaching and training to assist direct reports in improving their performance.
• Assist Supervisor with developing plans and ideas for employee engagement.
• Conduct performance reviews of direct reports and communicate with Supervisor.
• Train direct reports and other key field personnel on new company processes.
• Complete skillset matrix for direct reports and communicate with Supervisor.
• Assist the sales and marketing department with project cost estimates.
• Communicate with potential leads through the company-approved Customer Relations Management tool (CRM).
• Coordinate with marketing in identifying potential events and organizations for support.
• Assist in the preparation of Requests for Proposal (RFP) and formal estimates.
• Assist in asset inventory.
• Must be involved in AAPL or IRWA where applicable.
• Local association involvement at a leadership level is required.
• Attend and volunteer at local association events.
• Attend other industry-related seminars or events deemed necessary by the Supervisor.
• Other duties as assigned.

Job Requirements:

• Bachelor’s degree is preferred.
• 3-5 years of supervisory experience.
• At least seven years of relevant experience in the industry.
• Must have a good understanding of the legal aspects of the documents required to complete the project, as well as area property values, general environmental issues, and the permitting requirements of the jurisdictional agencies in the project area.
• Candidates should demonstrate effective communication skills, ensuring they can clearly convey information and collaborate with team members and stakeholders.
• Applicants must have the ability to efficiently operate Microsoft Office software and email, as these tools are integral for day-to-day tasks and correspondence.
• Ability to maintain regular attendance as per work schedule agreed with the manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted).
• Ability to comply with applicable safety, laws and regulations and company policies and procedures.
• Florida real estate license required.

Work Environment and Physical Demands

• Spends 100% of time in the field environment.