HR & Payroll Administrator

Title: HR & Payroll Administrator

Position Summary

The HR & Payroll Administrator is responsible for managing payroll administration while supporting a broad range of Human Resources functions, including employee relations, benefits administration, recruitment, onboarding, compliance, performance management, and HR recordkeeping. This position serves as a key resource for employees and management, ensuring accurate payroll processing and supporting an exceptional employee experience.

Job Type: Salaried, Exempt

Hours: M-F, 40 hours per week.

Pay: Salary Range, $63,000 - $75,000. The starting salary ($63k) for this role represents a candidate with a minimum of 3 years of experience.

Program: People and Culture

Reporting Structure: Reports to the Vice President of People and Culture

Responsibilities

Human Resources:

• Support recruitment efforts, including posting positions, screening candidates, scheduling interviews, and coordinating hiring activities.
• Conduct employee onboarding and orientation programs.
• Maintain electronic employee personnel files and HR information systems (HRIS).
• Administer employee benefits programs and assist employees with benefit-related inquiries.
• Support performance management processes, employee engagement initiatives, and talent development programs.
• Investigate and assist in resolving employee relations matters.
• Ensure compliance with employment laws, company policies, and HR best practices.
• Assist with leave administration, including FMLA, ADA accommodations, workers' compensation, and other leave programs.
• Generate HR metrics and reports to support organizational decision-making.
• Participate in policy development and implementation.
• Assist with training and development activities.
  
  

Payroll Administration

• Process biweekly payroll accurately and on schedule.
• Ensure compliance with federal, state, and local wage and hour laws.
• Maintain payroll records, employee earnings, deductions, garnishments, and tax withholdings.
• Review and audit timesheets, leave balances, overtime, and payroll reports.
• Coordinate payroll-related changes, including new hires, terminations, promotions, and compensation adjustments.
• Reconcile payroll data and prepare payroll-related reports for leadership and finance.
• Respond to employee payroll inquiries and resolve discrepancies promptly.
• Assist with year-end payroll activities, including W-2 preparation and payroll audits.
• Collaborate with Finance to ensure accurate payroll accounting and reporting.
  
  

Compliance and Recordkeeping:

• Maintain confidentiality of sensitive employee and organizational information.
• Ensure compliance with all employment regulations and payroll requirements.
• Prepare documentation for internal and external audits.
• Maintain accurate HR and payroll records according to retention requirements.
  
  

Engagement and Culture:

• Assist with administering the annual staff satisfaction survey.
• Assist with administering the bi-annual Professional Quality of Life (ProQol) survey.
• Participate in monthly all-staff meetings.
• Assist with scheduling the annual on-site staff immunization clinic
• Strive to help create a culture that emphasizes safety, quality, inclusion, transparency, relationship building, and mission-focused performance.
  
  

Professional Development/ Community:

• Effectively represent The Children’s Place within the community
• Use the provided professional development budget to seek career training and education for professional growth.
  
  

Skills, Competencies, and Success Factors:

• Alignment with company mission, vision, and values.
• Strong team player with the ability to thrive in a diverse, trauma-informed organization.
• Payroll expertise
• The ability to perform duties and tasks utilizing great attention to detail.
• Strong time management skills, able to meet and exceed deadlines.
• Ability to be highly organized, problem-solve, and be solution-oriented.
• Interpersonal communication style that is conducive to working in a multidisciplinary team.
• Demonstrated ability to maintain confidentiality regarding employee records, sensitive data, and communications.
• Strong ability to develop and nurture relationships with stakeholders at all levels.
• The ability to work collaboratively across departments.
• Proficient skills in Outlook, ADP, and Microsoft Suite products.
• Sound understanding of HR functions and best practices.
• Exposure to labor law and employment equity regulations.
• Effective HR administration.
• Ability to interact in a welcoming, friendly, and professional manner with both adult and child clients.
• Ability to communicate directly and effectively with others, demonstrating knowledge and respect of cultural norms and communication styles.
• Strong ability to recognize and manage personal emotions/stress and maintain healthy and professional boundaries.
• A “can do” attitude, ready to jump in wherever assistance is needed.
  
  

Experience And Education

• Bachelor’s degree in Human Resources or related field (years of experience or HR certification(s) may be considered in place of a bachelor’s degree).
• Minimum of 3 years’ experience as a Human Resource Generalist or comparable position.
• Minimum of 2 years’ experience administering Payroll- ADP experience preferred but not required.
  
  

What We Offer

• Employee health coverage at $40 per month ($20 per paycheck)
• Dental and Vision coverage
• 401K with company match
• Employer-sponsored life insurance for all full-time employees
• Employer-sponsored short-term, long-term, and ADD benefits.
• Robust Employee Assistance Plan (EAP).
• Flex Spending and Health Savings accounts.
• Generous and separate vacation and Sick time off.
• Annual professional development budget
  
  

Mission Statement

Our mission is to help children and families heal from life’s deepest hurts. We work to restore childhood. We tirelessly pursue, find, and celebrate healing for young children in our community who have faced trauma, enabling children to lead happy, healthy, hopeful lives.

This Is a Place For You

We believe in resiliency and the capacity to heal; our mission is to help children and

families heal from life's deepest hurts.

We believe everyone has a unique life story, and we will listen and stand with those who

have felt hurt or vulnerable.

We believe everyone experiences pain. It is the expression of this pain and discomfort

that allows for learning and growth.

We believe people are our most vital asset, and healing occurs within the context of

relationships. We will work to build an inclusive community where all people feel they

are noticed and belong.

We celebrate people from every color, race, ethnicity, place of origin, religion, age,

gender, sexual orientation, gender identity and/or expression, socio-economic status,

family structure, and those with differences in ability.

We commit to hiring a workforce and recruiting board members to encourage the

representation of all groups and perspectives. The children and families we serve

deserve to enter a Place filled with people who reflect their own diversity.

Furthermore, we see acts of racism and its resulting inequities in our world and will actively work to be an equitable and antiracist Place. Through consistent professional training and development, we commit to creating an environment where all people can say they are welcomed, respected, and safe to be themselves.

Working Conditions

• When required, be responsible for client physical safety.
• Must understand and follow building security procedures.
• Exposure to vicarious trauma
• Exposure to a range of early childhood behaviors
• Other normal office environment and conditions.
• Travel in community under all weather conditions.
• Business Casual Office Attire
• Exposure to childhood illnesses. Flu and COVID vaccination recommended
• Therapy dog on site
  
  

Organizational Culture

We emphasize the importance of employees caring for their own mental health. We work hard but also value self-care and are intentional in providing benefits that help employees take care of themselves and their dependents. We believe in celebrating each other, and also rallying around the unified passion for helping children heal from their hurts and thrive.

Equal Opportunity Employer

The Children's Place is an equal opportunity employer that makes employment decisions regarding individuals and employees on the basis of their qualifications without regard to race, religion, color, sex, gender identity, sexual orientation, age, national origin, disability, veteran or other status protected by law.

Disclaimer

Other duties will be required/requested for effective job performance. This is not a contract for employment but an outline of essential functions and expectations.