What are the responsibilities and job description for the Assistant Project Manager position at Noble-X, Inc?
Company Overview
NX Steel, a Noble-X company, is a dynamic manufacturer specializing fabrication services. With multiple locations, we pride ourselves on delivering high-quality custom parts and structural steel products through advanced equipment and skilled craftsmanship.
Job Overview
We are seeking an energetic and detail-oriented Assistant Project Manager to support the NX Steel team with planning, documentation management, and procuring supplies for construction projects. This role is detail-oriented and fast-paced, requiring strong organizational skills and the ability to manage multiple priorities simultaneously. The ideal candidate thrives in a structured environment, communicates clearly with both customers and internal teams, and takes pride in keeping accurate records and delivering timely, professional service.
Key Responsibilities
Customer Communication
- Monitor and respond to incoming emails promptly and professionally, ensuring all customer inquiries receive timely follow-up through a combined Noble-X email
- Answer inbound phone calls, qualify customer needs, and route to the correct department or escalate as appropriate
- Monitor and direct customer email requests to the correct department and/or Relationship Manager to ensure a timely response to the customer
Project Documentation
- Enter and process newly awarded projects accurately into the ERP/MRP or order management system and send paperwork back to the customer in a timely manner
- Set up new project files with current documentation and schedules
- Manage and distribute RFIs, submittals, and drawings; maintain updated project logs and as-builts
Quoting & Pricing
- Transmit price requests for projects to estimating department and, once the quote is completed, send back to the contractor
- Follow up on price request, RFI’s, submittals, and schedules with contractors to ensure information is received back in timely manner.
- Assist in keeping PR/Bid log updated with current quotes won and any applicable feedback
Scheduling & Lead Times
- Coordinate with the production or scheduling team to obtain accurate lead times for contractor inquiries and orders
- Communicate realistic delivery expectations to contractors and update them on any changes
Document & Drawing Management
- Receive, file, and maintain contractor-supplied drawings, specifications, and product documentation in an organized manner using the internal file share system
- Ensure the correct revision levels of drawings and documents are on file and accessible to the shop floor
- Request updated documentation from contractors when revisions are identified
General Administrative Support
- Maintain organized records of correspondence, orders, quotes, and customer files
- Assist with data entry, report generation, and other clerical tasks as needed
- Support the outside sales, operations, and quoting team with administrative follow-through
Qualifications
- Proven office management or administrative experience in a manufacturing or industrial setting
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational skills with the ability to prioritize multiple tasks efficiently
- Effective communication skills, including phone etiquette and customer service experience
Join our team to contribute to exciting projects while advancing your career in a supportive environment that values your initiative and professionalism!
Pay: From $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $55,000