Administrative Assistant

Overview: 

Noble Texas Builders is a dedicated team of construction professionals servicing our clients and community by building with integrity, innovation, and quality. Noble Texas Builders upholds the highest standards in professionalism, compliance, and operational excellence. We offer advancement opportunities with in-house training to support personal development. 

We are seeking a proactive and organized Risk Management Administrative Assistant to support our Director of Risk Management. As the Risk Management Administrative Assistant, you will play a crucial role in ensuring the Director of Risk Management has the necessary administrative and operational support to oversee compliance, risk mitigation, claims management, insurance coordination, and overall departmental efficiency. You will assist with documentation, communication, record management, and coordination to maintain seamless Risk Management operations. The ideal candidate will possess strong computer and organizational skills, attention to detail, and the ability to manage multiple priorities effectively. 

Key Responsibilities: 

• Provide comprehensive administrative and logistical support to the Director of Risk Management, including scheduling, correspondence, and travel coordination. 

• Maintain and organize records related to insurance, claims, contracts, compliance, and incident reports. 

• Track and monitor deadlines for required documentation, training renewals, and regulatorysubmissions. 

• Coordinate communication between the Risk Management department, project teams, and subcontractors to
  ensure alignment on compliance and risk-related requirements. 

• Schedule and coordinate meetings, training sessions, audits, and inspections with internal staff and third-party consultants. Work closely with other administrative assistants to ensure division processes are aligned. 

• Serve as a liaison with external consultants, insurance brokers, adjusters, and regulatory agencies, ensuring timely communication and accurate data exchange. 

• Assist with data entry, report generation, and documentation for claims and insurance-related matters. 

• Support the implementation of department policies, procedures, and initiatives aimed at improving risk management practices and efficiency. 

• Maintain required documentation, forms, and materials for the department. 

• Handle sensitive and confidential information with professionalism and discretion. 

• Perform additional administrative duties as assigned by the Director of Risk Management. 

Qualifications:

• Education: High school diploma required, associate degree in business administration or related field preferred. 
• Experience: At least 3 years of related experience required. 
• Knowledge, Skills, and Abilities:

• • Bilingual in English and Spanish preferred. 
  • Minimum of 3 years of proven experience in an administrative or related support role; experience in construction, legal, insurance, or risk management industries is a plus. 
  • Strong organizational and time management skills, with the ability to prioritize and handle multiple projects simultaneously. 
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), and other relevant software applications. 
  • Excellent written and verbal communication skills with the ability to produce professional correspondence and reports. 
  • Strong analytical, critical thinking, and problem-solving abilities. 
  • High attention to detail and accuracy in recordkeeping and documentation. 
  • Professional demeanor with the ability to work collaboratively and build positive relationships across departments. 
  • Ability to handle confidential and sensitive information with integrity. 
  • Familiarity with compliance, insurance, and risk management processes preferred. 

Additional Requirements 

• Participation in ongoing internal training programs for professional development. 

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by a team member, with or without reasonable accommodations, to successfully perform the essential functions of this position. 

While performing the duties of this job, the team member is regularly required to: 

• Sit for extended periods at a desk or workstation. 

• Use hands and fingers to operate a computer keyboard, mouse, and other office equipment. 

• Talk and hear clearly in person and over the phone. 

• See with close vision, adjust focus, and read printed and digital documents. 

• Occasionally stand, walk, bend, or reach with hands and arms. 

• Occasionally lift and/or move up to 25 pounds (e.g., files, office supplies, laptop equipment). 

The work environment is typically a quiet, climate-controlled office setting. Team members must be able to manage multiple priorities in a standard office environment and maintain focus in the presence of frequent interruptions. 

COMPENSATION & BENEFITS 

• Comprehensive medical, dental, and vision 

• Flex plans 

• Life insurance 

• Supplemental insurance plans 

• 401K  

• PTO Holidays  

Equal Opportunity Employer Statement 

Noble Texas Builders is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status. We believe in treating all individuals with respect and dignity, and we are dedicated to fostering a workplace that reflects the communities we serve. 

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