Fiscal Asst, Inter

• 502852
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Apr 11 2026 - 23:55 MDT
  
  

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Position Title: Fiscal Asst, Inter

Employee Classification: Fiscal Asst,Inter

College/Division: Administration and Finance

Department: 530396-ACCOUNTS PAYABLE

Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

Exempt or Non-Exempt: Non-Exempt

Summary: Join our team! ** This posting will be utilized to fill future open positions.

Position processes payment requests, travel expense reports and various other reimbursements for main campus and all branch campuses. This position audits transactions for accuracy and compliance with NMSU policies and procedures. High volume of data entry required on a daily basis.

Classification Summary

Under general supervision, performs clerical accounting procedures requiring familiarity with, and experience in, accounting office practices as well as knowledge of a variety of accounting classifications. Assigns codes, identifies accounts, and prepares data transaction sheets. Analyzes and audits various accounts. Posts, checks, and proofs entries to general ledger and accounts. In the absence of an accounts payable clerk, verifies and processes accounts payable.

Classification Standard Duties

Prepares and verifies amounts and codes for various standard accounting entries, data input or other forms; encodes and obtains necessary approvals for processing; Sorts documents and posts debits/credits to proper accounts; balances and reconciles department records; makes necessary corrections; Reviews computer reports to identify and trace sources of error and makes necessary corrections; ; Maintains a variety of records pertinent to work unit such as records of cash receipts, cash deposits, property control records, accounts payable or accounts receivable; identifies accounts affected and debit and credit entries necessary; Verifies billing statements and prepares for authorization; checks for completeness and compliance with university regulations; Independently responds to or initiates correspondence regarding matters pertaining to assigned function; Contacts various department personnel to resolve discrepancies or problems; answers inquiries regarding work being performed; Compiles numerical and statistical information for report purposes or simple financial statements; runs a variety of reports from computer records; makes and checks relatively complex numerical and statistical calculations; Provides assistance and training to other workers; May perform various clerical duties related to work unit.

Required Education, Experience, Certification/License, Equivalency

Required Education:High School diploma or GED certificate.; Required Experience:One (1) year of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:

Knowledge, Skills And Abilities

KNOWLEDGE:Knowledge of basic business math, bookkeeping practices and principles; Knowledge of budgetary principles.; SKILLS:Skill in maintaining accounting and bookkeeping records.; ABILITIES:Ability to effectively communicate

Job Duties And Responsibilities

This position audits transactions for accuracy and compliance with NMSU policies and procedures. High volume of data entry required on a daily basis.

Preferred Qualifications

Special Requirements of the Position

Department Contact: Anita Romero-Boss 646-2320 aniromer@nmsu.edu

Contingent Upon Funding: Not Applicable

Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance. 

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

Special Instructions to Applicants

The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.