Event and Activities Coordinator

NATURE OF WORK: The Events and Activities Coordinator plans and implements program activities and events for the Elders Programs.

DUTIES AND RESPONSIBILITIES:

• Coordinate safe and healthy events, educational and cultural field trips, workshops, trainings, and other social and recreational activities for program participants.
• Plan and arrange events and activities on own initiative and prioritize workload to meet set deadlines.
  Arrange for location/room setup and tear down.
• Advertise events and activities by creating flyers, posters and calendars; notify program participants and staff of upcoming travel, events, and activities.
• Design, select, utilize, and evaluate educational approaches_ for activities and materials that are most effective in meeting the cultural, sociological, and psychological needs of the service population. 
• Participate in the development of health education content for information and educational materials for program use.
• Coordinate with program staff to develop itineraries and agendas and provide accurate information to participants and staff.
• Coordinate with program staff to create and implement an annual plan of activities, travel, and events. 
• Document the number of participants that attend the activities, travel and events for future planning needs and reporting.
• Coordinate transportation and make complex travel arrangements for participants and staff to attend activities, travel and events; travel and attend events and activities with elders as needed. 
• Maintain and reconcile budgets for program events and activities and monitor expenditures.
• Make recommendations for payments and purchases; prepare requisitions and check request for activities and events.
• Draft contracts for programs events and activities.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of standard office practices and procedures.
• Knowledge of effective advertising methods for activity and event planning.
• Knowledge of event and activity planning methods.
• Skill in telephone etiquette and courteous communication with public.
• Skill in composing letters, flyers, posters calendars, and brochures.
• Skill in the operation of a variety of office machines including, personal computers, telephones and copiers.
• Ability to maintain records and reports for evaluation of activities and reporting progress.
• Ability to maintain a positive working relationship with the service population, community and other employees.
• Ability to work with staff and others to meet the needs of service population and the program
• Ability to travel with Elders when coordinating transportation and making complex travel arrangements for activities, travel, and events.
• Ability to work with minimal supervision

MINIMUM QUALIFICATIONS:

• High School Diploma or GED equivalent.
• 3 years' experience working with in an Elders program or another similar program OR a comparable amount of experience and/or education.
• Must be able to travel with Elders as needed with short notice for long periods of times.
• Must have current Food Handlers Permit, CPR & First Aid Certification or the ability to obtain within 30 days of hire.
• Must have a valid driver's license and be insurable under the Tribe's insurance policy.