What are the responsibilities and job description for the Office Manager position at Nima Corporation?
Work Location: Falls Church, VA – hybrid (4 days on-site / 1 day telework)
Employment: Full-Time
Min. Education Requirement: Bachelor’s degree preferred
Clearance: Not required, but familiarity with federal contracting is essential
Classification: Exempt
Program Overview:
The Office Manager provides day-to-day operational support to the corporate executive team and ensures smooth functioning of the Falls Church office. This role handles core office management responsibilities while also supporting HR, Finance, and Business Development activities. The ideal candidate is organized, proactive, and comfortable working in a fast-paced government contracting environment with shifting priorities.
Key Responsibilities:
Office & Administrative Management
- Serve as the primary on‑site point of contact for the Falls Church office.
- Manage mail, scanning, document routing, and general office organization.
- Maintain office supplies, equipment, and vendor relationships.
- Coordinate travel arrangements, itineraries, and logistics for corporate staff.
- Support scheduling, meeting coordination, and calendar management as needed.
- Prepare correspondence, meeting materials, and internal communications.
- Manage social media posts
Executive & Corporate Support
- Provide administrative support to senior corporate leadership to free up executive bandwidth.
- Assist with special projects, follow-ups, and task tracking for the executive team.
- Maintain confidentiality and handle sensitive information with discretion.
HR & Recruiting Support
- Assist HR with job posting, candidate sourcing, resume screening, interview scheduling and ATS updates.
- Coordinate communication between candidates, hiring managers, and program leadership.
- Support onboarding activities, document collection, and personnel file organization.
- Maintain recruiting trackers and assist with compliance related documentation.
- Assist with handbook updates and compliance acknowledgements as necessary.
- Assist with training initiatives through ADP’s LMS.
Finance & Costpoint Support
- Assist the Finance team with Deltek Costpoint Time & Expense tasks.
- Track timesheets, approvals, and related documentation for audit readiness.
- Prepare and assist with employee expense reports and receipt reconciliation.
- Support monthly reporting cycles and administrative finance tasks as assigned.
Business Development & Proposal Support
- Assist with opportunity research and sourcing in SeaPort, GSA eBuy, and other federal procurement portals.
- Track proposal deadlines, organize documents, and support submission preparation.
- Maintain proposal files, templates, and version control.
General Support & Other Duties
- Maintain organized digital and physical filing systems.
- Support corporate compliance tasks, training reminders, and document updates.
- Provide backup support to HR, Finance, and Operations during peak periods.
- Perform other duties as assigned to support corporate operations.
Minimum Qualifications:
- 5–7 years of progressive administrative, office management, or corporate support experience, preferably supporting senior leadership.
- Experience working in a government contracting environment (GovCon) is required.
- Hands-on experience with Deltek Costpoint Time & Expense or similar systems.
- Familiarity with ADP Workforce Now
- Strong organizational and prioritization skills with the ability to manage multiple competing deadlines.
- Excellent written and verbal communication skills, with a professional and polished demeanor.
- Proficiency with Microsoft Office Suite and Microsoft Teams.
- Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
Preferred Qualifications:
- Bachelor’s degree
- Experience supporting HR, recruiting, and/or finance functions in a GovCon setting.
- Familiarity with federal procurement portals such as SeaPort, GSA eBuy, or SAM.gov.
- Prior experience supporting executive level staff.
- Strong attention to detail, initiative, and the ability to work independently with minimal supervision.
Physical Demands:
While performing the duties of the job, the incumbent will be exposed to normal demands associated with an office environment. Ability to work on a computer for long periods, and communicate with individuals by telephone, email, and face to face. This position requires the incumbent to have the ability to stand, walk, sit, use hands to finger, handle or feel objects, tools, or controls, reach with hands and arms, talk, and hear. The employee must be able to lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.
Work Environment:
The noise level in the work environment is usually light.
About Us:
Nash Harbor Solutions (NHS) is a premier Alaska Native-owned IT services company dedicated to delivering top-tier contract services to the Government sector. Our team is driven by dynamic, results-oriented leaders who exemplify professionalism and maintain a steadfast commitment to a customer-focused approach in every engagement. NHS proudly offers a comprehensive benefits program, with flexible options that empower you to customize your selections to meet the unique needs of your family. At NHS, we excel at bridging the gap between government requirements and cutting-edge technology solutions, ensuring innovative and effective outcomes for our clients.
NHS is an equal opportunity employer and prohibits discrimination of any kind regarding race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, promotion, termination, and other conditions of employment. **We are an E-Verify employer**
Salary : $70,000 - $80,000