What are the responsibilities and job description for the Purchasing Assistant position at Niiko Health?
The Purchasing Assistant supports the Procurement team with daily purchasing activities, vendor communication, purchase orders, inventory coordination, and maintaining accurate purchasing records. The position requires strong attention to detail, organization, and the ability to communicate professionally with vendors and internal departments.
Key Responsibilities
- Assist with preparing and processing purchase orders.
- Communicate with vendors regarding pricing, availability, and delivery schedules.
- Monitor purchase orders and follow up on outstanding orders.
- Maintain accurate vendor, purchasing, and inventory records.
- Assist with comparing supplier prices and identifying cost-effective options.
- Coordinate with Accounts Payable regarding invoices and purchasing documentation.
- Track inventory requirements and assist with replenishment requests.
- Prepare basic purchasing reports and spreadsheets.
- Ensure purchasing documentation is complete and properly maintained.
- Escalate pricing, delivery, inventory, or vendor issues to the Procurement Manager.
Required Skills
- Strong organizational and time-management skills.
- Excellent attention to detail.
- Professional written and verbal communication.
- Basic knowledge of purchasing and procurement processes.
- Proficiency with Microsoft Office, especially Excel.
- Ability to manage multiple tasks and meet deadlines.
- Ability to work independently in a remote environment.
Position Objective
The primary objective of the Purchasing Assistant is to support efficient, accurate, and timely purchasing operations while helping the Procurement team maintain reliable vendor relationships and adequate supplies for business operations.