What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at NICKLAUS ENGINEERING, INC.?
Job Summary:
Nicklaus Engineering, Inc. is seeking a highly organized, self-directed, and motivated Administrative Assistant to join our team. The ideal candidate will provide front-desk coverage while delivering comprehensive administrative support to ensure seamless office operations and a professional experience for clients, visitors, and staff. This role requires strong technical skills, attention to detail, and the ability to manage multiple priorities efficiently.
This is a part time, non-exempt position. Overtime compensation will be paid in accordance with applicable federal and state law.
Supervisory Responsibilities:- None.
- San Diego, California
- This position is expected to fulfill job responsibilities as required to meet project demands. Workdays are typically scheduled Monday through Friday, with flexibility based on project needs.
- Serve as the first point of contact for visitors and clients, delivering a professional and welcoming experience.
- Manage incoming calls, emails, and correspondence, directing inquiries efficiently.
- Provide comprehensive administrative support to multiple supervisors, including scheduling, document preparation, and file management.
- Create and maintain reports, presentations, spreadsheets, and other office documentation.
- Conduct internet research and assist with data collection for projects.
- Maintain organized electronic and paper filing systems.
- Support office operations to ensure smooth workflow and team productivity.
- Perform other duties and responsibilities as assigned.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software.
- Strong written and verbal communication skills.
- Excellent organizational skills with the ability to prioritize and manage multiple tasks.
- Demonstrated self-motivation, reliability, and professional demeanor.
- Professional demeanor, reliability, and a proactive, self-directed work ethic.
- Experience working in an office or administrative support role.
- Familiarity with office equipment and administrative systems.
- High school diploma or GED.
- Minimum two (2) years of administrative experience supporting executives or multiple supervisors.
- Valid Driver’s License and Evidence of Insurability.
Company Overview
Nicklaus Engineering Inc. is a multi-disciplinary, multi-million-dollar, women-owned small business providing professional services in Civil Engineering, Architecture, Environmental Engineering, Structural Engineering and Consulting, Geotechnical Engineering, and Construction Management.
Benefits:- Health Insurance
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Retirement Plan – 401K
- Paid Time Off
Salary : $17 - $25