What are the responsibilities and job description for the Data Entry Clerk position at Nichols Equipment, LLC?
Position Summary
This position is responsible for accurately entering and maintaining information for newly purchased machines and attachments in Nichols Equipment's systems. This position ensures equipment records, purchase orders, photos, and supporting documentation are complete, accurate, and up to date.
Primary Responsibilities
System Entry
- Create and maintain purchase orders for all machine and attachment purchases.
- Accurately enter all newly purchased units into Point-of-Rental in a timely manner.
- Ensure all required equipment information is complete and accurate.
- Update unit records throughout the purchasing and receiving process.
- Upload equipment photos and maintain complete unit documentation.
- Verify rental rates, warranty information, attachments, specifications, and other required information before the unit becomes available.
- Verify equipment information is accurate in Point-of-Rental for Rental and Sales before becoming available.
Internal Communication
- Communicate all new purchases to the appropriate departments.
- Provide timely updates regarding:
- Equipment purchased
- Expected arrival dates
- Service Department responsibilities
- Detail Department preparation
- Listing Department marketing needs
- Budget information and plans for each unit
- Ensure all departments have the information needed before equipment arrives.
Success Looks Like
- Every purchased unit is accurately entered into Point-of-Rental before arrival.
- Purchase orders and vendor invoices are accurate and complete.
- Departments receive timely communication regarding incoming equipment.
- No equipment becomes available for Rental or Sales without complete information.
- Purchasing records remain organized, accurate, and easily accessible.
Pay: $22.00 per hour
Expected hours: No less than 20.0 per week
Work Location: In person