Front Desk Receptionist

Job Overview
We are seeking an energetic and detail-oriented front desk associate to join our dynamic company! In this vital role, you will support the daily operations of our office environment, ensuring smooth administrative workflows and fostering a productive workplace. Your proactive approach will help coordinate administrative tasks, manage schedules, oversee vendor relationships, and assist with human resources functions. This position offers an exciting opportunity to develop your organizational skills while contributing to a vibrant team dedicated to excellence. The ideal candidate is motivated, highly organized, and possesses excellent communication skills to thrive in a fast-paced setting.

Responsibilities

• Manage and coordinate office schedules, appointments, and meetings to optimize team productivity
• Assist with event planning for company functions, training sessions, and community outreach initiatives
• Oversee vendor management by coordinating service providers, supplies, and equipment maintenance
• Support human resources activities including onboarding, employee records management, and payroll processing using QuickBooks or similar software
• Handle clerical duties such as filing, data entry, maintaining office supplies inventory, and managing multi-line phone systems with professional phone etiquette
• Supervise front desk operations ensuring a welcoming environment and efficient visitor management
• Assist with office bookkeeping tasks, budget tracking, and expense reporting to maintain financial accuracy
• Support office management tasks where applicable, including appointment scheduling and patient record organization

Experience

• Proven experience in office administration or office management roles with a focus on clerical or administrative support
• Supervising experience is preferred to oversee team members or vendors effectively
• Familiarity with QuickBooks or other accounting software for bookkeeping and payroll functions
• Strong communication skills.
• Bi-Lingual is preferred.
• Experience in vendor management and negotiating service agreements
• Knowledge of human resources processes including onboarding, employee record keeping, and payroll administration
• Excellent organizational skills with the ability to manage multiple calendars and prioritize tasks efficiently
• Demonstrated communication skills suitable for interacting with diverse teams and external partners
• Prior experience in office management or personal assistant h settings is a plus but not required

Join us in creating a lively and organized workplace where your skills will make a meaningful impact! We are committed to supporting your growth through ongoing training & development opportunities while fostering a positive environment that values teamwork and professionalism.

Job Type: Full-time

Pay: $23.00 - $30.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person

Salary : $23 - $30