What are the responsibilities and job description for the Team Secretary position at NHS Scotland?
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who We Are
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website -
Position
An exciting opportunity has arisen for a Team Secretary based at Woodland View Hospital.
What You Will Do
You will provide confidential, comprehensive secretarial and administrative support to the Intensive Community Psychiatric Nurse (ICPN) Team and Team Leaders.
For further information on the role please click the link below to view the job description
Knowledge, Training And/or Experience Required To Do The Job
You will be educated to ‘O’ Grade / Standard Grade Credit / National 5 level in English and Maths and possess an SVQ Level III in Business Administration or equivalent experience. You will also have a recognised IT qualification as well as a working knowledge of Microsoft Office Packages (Word, Excel, Outlook, Teams and PowerPoint). Advanced keyboard skills with proven secretarial, minute taking, electronic filing systems management and electronic diary management experience are essential. Experience of working in an NHS environment with an understanding of NHS interdisciplinary networks are desirable. You will also have excellent communication skills both written and verbal and have the ability to work effectively and efficiently whilst integrating as part of a team. You must also have the ability to adhere to strict maintenance of confidentiality with a knowledge/understanding and compliance of General Data Protection Regulation (GDPR). The ability to work unsupervised whilst using your own initiative is essential as well as being able to work to challenging timescales by organising and prioritising your workload and having the flexibility to adapt to change and last-minute demands.
For further information on the requirements for the role please click the link below to view the person specification
Hours
37 hours per week Monday - Thursday 09.00am - 5.00pm & Friday 09.00am to 4.30pm
UK Driving Licence/Car Ownership
A UK car licence/car ownership is essential to this role.
Additional Information For Overseas Candidates
If you would like to find out more about the role, please contact Kate Wylie, Business Administration Manager, (01294) 323348 or email:
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.
The Recruitment Team are unable to answer individual queries at application stage about this, please visit for further information.
Additional Information For All Candidates
You should apply for this post by completing the application process on JobTrain.
We are unable to provide sponsorship for bank contracts.
Who We Are
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website -
Position
An exciting opportunity has arisen for a Team Secretary based at Woodland View Hospital.
What You Will Do
You will provide confidential, comprehensive secretarial and administrative support to the Intensive Community Psychiatric Nurse (ICPN) Team and Team Leaders.
For further information on the role please click the link below to view the job description
Knowledge, Training And/or Experience Required To Do The Job
You will be educated to ‘O’ Grade / Standard Grade Credit / National 5 level in English and Maths and possess an SVQ Level III in Business Administration or equivalent experience. You will also have a recognised IT qualification as well as a working knowledge of Microsoft Office Packages (Word, Excel, Outlook, Teams and PowerPoint). Advanced keyboard skills with proven secretarial, minute taking, electronic filing systems management and electronic diary management experience are essential. Experience of working in an NHS environment with an understanding of NHS interdisciplinary networks are desirable. You will also have excellent communication skills both written and verbal and have the ability to work effectively and efficiently whilst integrating as part of a team. You must also have the ability to adhere to strict maintenance of confidentiality with a knowledge/understanding and compliance of General Data Protection Regulation (GDPR). The ability to work unsupervised whilst using your own initiative is essential as well as being able to work to challenging timescales by organising and prioritising your workload and having the flexibility to adapt to change and last-minute demands.
For further information on the requirements for the role please click the link below to view the person specification
Hours
37 hours per week Monday - Thursday 09.00am - 5.00pm & Friday 09.00am to 4.30pm
UK Driving Licence/Car Ownership
A UK car licence/car ownership is essential to this role.
Additional Information For Overseas Candidates
If you would like to find out more about the role, please contact Kate Wylie, Business Administration Manager, (01294) 323348 or email:
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.
The Recruitment Team are unable to answer individual queries at application stage about this, please visit for further information.
Additional Information For All Candidates
You should apply for this post by completing the application process on JobTrain.
- DO NOT upload a CV as this will not be used for shortlisting purposes.
- Posts close at midnight on the indicated date. Late applications will not be accepted.
- For help to complete an application on JobTrain, please follow this link:
- To view our accessibility statement, please follow this link:
- Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
- Please check your email regularly (including junk folders) and also your JobTrain account for updates.
- Please contact JobTrain Candidate Support Hub: - for advice and support with any system issues.
- We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
- Once you have submitted your application form you will be unable to make any amendments.
- Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
- Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
We are unable to provide sponsorship for bank contracts.
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