Compliance Coordinator

Description

The Compliance Coordinator is responsible for supporting the company’s compliance, licensing, and risk management programs, with a focus on subcontractor and vendor onboarding, insurance certificate tracking, and permits and licensing. This role ensures that all company operations, projects, and personnel adhere to applicable laws, regulations, and internal policies. The Compliance Coordinator works cross-functionally with departments such as Sales, Operations, Safety, Legal, and Accounting to maintain a culture of compliance and operational excellence.

Position Type/Expected Hours of Work: Full-time, 40 hours/week, M-F 8am-5pm

Travel: None required

Work Environment: Hybrid/Remote Flexibility

Responsibilities

• Coordinate the onboarding of subcontractors and vendors, ensuring all required documentation is collected and reviewed prior to engagement.
• Track and verify subcontractor and vendor compliance with insurance requirements, including collecting, reviewing, and maintaining certificates of insurance and additional insured endorsements.
• Monitor expiration dates and ensure timely renewal of insurance certificates, licenses, and permits.
• Research, apply for, and maintain all required company and project-specific licenses and permits at the local levels.
• Maintain accurate and up-to-date compliance documentation and records for all subcontractors, vendors, and company entities.
• Assist with internal and external audits, including gathering and organizing required documentation.
• Support the development, implementation, and communication of compliance policies and procedures.
• Provide compliance training and guidance to staff, subcontractors, and vendors as needed.
• Investigate and report on compliance issues, incidents, or violations.
• Escalate complex compliance matters to the Director of Contracts, Risk and Compliance.
• Collaborate with project teams to ensure compliance requirements are integrated into operational workflows.
• Assist with other miscellaneous compliance-related projects and duties as assigned.
  
  

Requirements

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Excellent interpersonal and conflict resolution skills
• Ability to act with integrity, professionalism, and confidentiality
• Ability to prioritize tasks and meet deadlines
• Attention to detail with the ability to manage multiple priorities
• Proficiency with compliance management systems, Microsoft Office, and document control platforms (or ability to quickly learn these systems)
• Ability to work independently and collaboratively across departments
• Ability to adapt to changing work environments, priorities, and organizational needs
  
  

Preferred

• Experience in construction, environmental services, utilities, or a similarly regulated industry
• Familiarity with subcontractor and vendor management, insurance requirements, and regulatory frameworks
• Experience supporting audits or regulatory inspections
• Experience with NetSuite
  
  

Education/Experience

• Bachelor’s degree in Business, Risk Management, Legal Studies, or a related field (or equivalent experience).
• 2 years of experience in construction, compliance, licensing, permitting, or a related role.
  
  

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times
• Must be able to access and navigate each department at the organization's facilities
  
  

Benefits

• Medical, Dental and Vision
• 401(k) matching
• PTO
  
  

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. In compliance with federal and state equal opportunity employment laws, NexSite Partners is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.