People & Culture Administrative Coordinator

Position Summary:  

The P&C Administrative Coordinator plays a key role in supporting various P&C functions, including compliance, employee engagement, and HR operations. This position ensures employees receive accurate and timely support, assists with compliance audits, personnel file management, and employee recognition programs. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.

Qualifications:  

• Associate’s degree in human resources, communications, psychology or related field.
• Minimum two years’ experience in human resources administration or clerical role.
• Experience HR compliance is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and HRIS.
• Strong problem-solving skills, attention to detail, and ability to multitask.
• Excellent communication skills: listening, written and verbal. Exceptional organization skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Essential Job Functions include, but are not limited to:

HR Compliance Support

• Assist in preparing and processing Personnel Action Forms (PAFs) for status changes, title updates, compensation adjustments, and terminations ensuring accurate and timely processing.
• Conduct OCP signature audits, checklist audits, and background checks for onboarding.
• Maintain employee records by updating job descriptions, archiving files, and processing terminations.
• Ensure compliance training and required certifications are completed and tracked.
• Annual tracking and distribution of federal and state posting requirements of labor and worker’s compensation legal notices.
• Support HR policy updates by formatting and distributing revised documents.

Employee Engagement & Events

• Partner with Total Rewards Administrative Coordinate and P&C Team on company-wide appreciation events, including Employee Appreciation Day, Ice Cream Day, Breast Cancer Awareness, Halloween, Ugly Sweater Contest, and Annual Awards.
• Manage monthly and quarterly department contests, overseeing the voting process and reviewing submissions.
• Oversee milestone anniversary awards.

Administrative & HR Operations Support

• Serves as administrative support for Chief People & Culture Officer.
• Manage P&C SharePoint pages, updating internal content.
• Order and stock weekly office snacks and office supplies.
• Provide administrative support for projects, including a PAF revamp and other initiatives.

Project Coordination & Data Management

• Track project milestones and maintain project documentation for HR initiatives.
• Assist with data entry and reconciliation for audits, including payroll, benefits and compliance.
• Gather and analyze survey responses and employee feedback to improve P&C programs.
• Prepare reports and summaries using Excel, PowerBI and project management tools.

Additional duties assignments as assigned and required.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.

Working Conditions Information:  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is often required to walk; use hands to finger, handle, or operate computers, objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

This job description is not a contract of employment. The employer, in its sole discretion, may modify or adjust the position to meet the organization’s changing needs. 

NFM Lending Inc. is an equal-opportunity employer. We value diversity and do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. NFM believes success is created by a diverse workforce of individuals with different ideas, strengths, interests, and cultural backgrounds.

Additional Information:

The range provided reflects the expected compensation for this role and is considered a general guideline. Actual compensation will be decided based on factors such as geographic location, skills, education, experience assessed during the interview process, and internal pay equity. Compensation may also include incentives such as per-file bonuses and discretionary bonuses as applicable to the role.

Qualifying employees are eligible to participate in our Total Rewards program. Additional information can be found by clicking on the following link: Benefits and Total Rewards

Salary : $22 - $25