Project Coordinator

The IT Project Coordinator plays a versatile, enabling role within the IT Project Management Office (PMO), providing administrative and project coordination support across IT initiatives. Reporting to the Director of the IT PMO, this person is a critical team member supporting project managers, project delivery activities, and the operational functions of the PMO.

The Project Coordinator will assist with scheduling, documentation, reporting, communications, and general project and portfolio support. In addition, this role provides administrative support to the Process & Governance Office (PGO) as needed, helping to track, document, and facilitate governance-related activities under the direction of the PMO leadership.

This position is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes initiative to help projects and operations run smoothly.

Essential Duties & Responsibilities

Project Coordination & Administrative Support

• Support project managers with project schedules, meeting coordination, agendas, communications, and tracking actions as needed; creates project templates in PPM

• Assist with project status reporting, updates, and dashboard preparation for PMO leadership and stakeholders

• Lead and implement coordination efforts required on various projects, including organizing trackers, managing communications, validating equipment, and scheduling vendors

PMO Operations Support

• Ensure governance of the PMO is in good standing by tracking metrics and following up with Project Managers 

• Help maintain project templates, document libraries, and process artifacts to ensure standardization across PMO activities

• Assist with onboarding materials and communication tools for PMO processes and resources

• Support PMO tracking activities, including project intake requests, project health checks, and general PMO reporting & auditing needs

• Collaborate with PMO leadership on continuous improvement efforts to streamline processes, templates, and tools

Process & Governance Office (PGO) Support (as needed)

• Provide administrative support to the PGO, such as tracking governance requests, updating process documentation, logging approvals, and preparing meeting materials

• Assist with governance meeting coordination, note-taking, and action item follow-up under the direction of PMO and PGO leadership

• Help maintain process tracking tools, logs, and resources to support governance documentation and compliance

Key Traits & Competencies:

• Flexible & Adaptable: Comfortable pivoting between priorities and stepping into different support roles as needs evolve.

• Highly Organized: Excellent attention to detail and ability to track multiple projects and administrative tasks simultaneously.

• Collaborative Communicator: Builds positive working relationships across teams and communicates effectively with technical and non-technical stakeholders.

• Support-Oriented: Focused on enabling project and process success through responsive, proactive support.

• Process-Minded: Understands the importance of documentation, standardization, and process discipline in a project environment.

• Results Focused: Tactfully ensures task accomplishment by team members and stakeholder management

Qualifications:

• An associate’s or Bachelor’s degree preferred

• 1–3 years of experience in project coordination, project support, PMO operations, or similar roles

• Familiarity with IT environments (infrastructure, applications, data, cybersecurity) is a plus

• Proficiency in Google Suite; Microsoft Office; experience with MS Project a plus

• Strong written and verbal communication skills

• Strong customer focus, interpersonal skills, and professional presence

• Ability to manage multiple tasks in a deadline-driven environment

• Willingness to learn new systems, tools, and processes

• PMP, CAPM, or Agile awareness–preferred, but not required

Why Join the IT PMO Team?

This role offers the opportunity to support diverse projects and operations within IT while gaining broad exposure to project management, process improvement, and governance support. This is an ideal opportunity to grow and contribute if you enjoy variety, flexibility, and making things happen behind the scenes.

We are excited to share that the base salary range for this position is $47,989.50 - $63,986.00. This position is also eligible for an annual discretionary bonus, targeted at 3%.  NFI takes into consideration applicants' qualifications, experience, education, and geographic location when determining a starting rate of pay.  

Employees are also eligible for a robust benefit program, which includes Medical, Dental, Vision, Prescription Drug Coverage, 401k Plan, Wellness Program, Life Insurance, Paid Time Off, and Paid Parental Leave, among other benefit plan options.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

LA County Applicants: The Company will consider qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local laws.

Salary : $47,990 - $63,986