What are the responsibilities and job description for the Part-Time Administrative Assistant position at NexYear LLC?
Part-Time Administrative Assistant (Hybrid — Blue Bell, PA)
NexYear is a premium strategic gifting company working with founders, executives, and high-end teams. We are looking for a sharp, reliable part-time Administrative Assistant to support daily operations, coordination, and execution.
This role requires both operational discipline and light creative capability. You will work directly with the founder and be trusted with real responsibility across client work, gifting programs, and internal projects.
Responsibilities
• Administrative support and inbox management
• Tracking orders, invoices, and client details
• Coordinating vendors, shipments, and deliveries
• Light research and data organization
• Preparing client documents, presentations, and portals
• Creating simple visual assets (Canva) when needed
• Using AI tools (ChatGPT / LLMs) to assist with drafting, organizing, and ideation
• Occasional in-person support (packing, pickups, coordination)
Requirements
• 1–3 years of administrative, operations, or assistant experience
• Highly organized, detail-oriented, and responsive
• Strong written communication
• Comfortable with Google Workspace and spreadsheets
• Working knowledge of Canva
• Familiarity with AI tools / LLMs for productivity and content support
• Reliable, proactive, and able to work independently
Location
Hybrid
Office based in Blue Bell, PA (Montgomery County)
Local candidates preferred
In-person support required as needed
Hours & Pay
Part-time, flexible hours
$22–28/hour based on experience
This is not a virtual-only role. This is hands-on work inside a growing company with room to expand.
Submit resume to DMeitner@NexYear.com
Salary : $22 - $28